HR Administrator

Derby County are seeking to recruit an HR Administrator to join the HR Department at Pride Park Stadium.

Working for Derby County Football Club offers a unique opportunity to be part of one of England’s most historic and passionately supported clubs. With a proud legacy, a dedicated fan base, and an exciting vision for the future, Derby County offers a dynamic and rewarding work environment both on and off the pitch. Whether you’re joining the team in coaching, administration, marketing, or operations, you’ll be contributing to a culture rooted in ambition, community, and progress. Employees benefit from a collaborative work environment and opportunities for professional development.

We are looking for an organised, proactive and detail-oriented HR Administrator to join our HR team at Derby County Football Club. This is an exciting opportunity to play a key role in delivering a professional and efficient HR service across the Club.

Working closely with the Head of HR, HR Advisor and Payroll & HR Assistant, you’ll provide high-quality administrative support throughout the employee lifecycle – from recruitment and onboarding to maintaining employee records, supporting training administration and ensuring our HR systems remain accurate and up to date.

This role is ideal for someone who enjoys working in a fast-paced environment, takes pride in delivering excellent customer service, and has a passion for ensuring processes are completed accurately and efficiently.

Key Role Responsibilities:

HR Systems & Employee Records

• Maintain HR system records in line with instructions received from the HR team, ensuring employee data is accurately updated and recorded.
• Process approved employee changes, including starters, leavers, and contractual amendments, within HR systems.
• Ensure employee records are kept up to date and filed correctly in line with GDPR requirements.
• Produce routine HR reports as requested by the HR team.

HR Administration

• Prepare employment contracts, offer letters, and variation letters based on approved templates and instructions.
• Support onboarding administration, including documentation distribution, collection, and system updates.
• Process leaver documentation and ensure HR records are updated following instructions.
• File and maintain employee documentation accurately and securely.
• Carry out HR administrative tasks as directed by the Head of HR, HR Advisor, or Payroll & HR Assistant.

Recruitment Administration Support

• Provide administrative support for recruitment activities, including advertising roles and scheduling interviews and interview note-taking where required.
• Coordinate candidate communications in line with instructions from HR Advisor or hiring managers.
• Maintain recruitment documentation and ensure records are accurately stored.
• Ensure candidates receive timely communication as part of the recruitment process.

Training & Development Administration

• Update training records on HR systems as directed.
• Monitor completion of mandatory training and issue reminders in line with HR instructions.
• Maintain accurate training documentation and support reporting requirements.
• Assist with the coordination of training sessions, including scheduling and attendance records.

HR Inbox & General Administration

• Manage HR inboxes by responding to routine queries and escalating complex matters to the appropriate HR team member.
• Provide administrative support for HR meetings, including minute-taking where required.
• Support the preparation and distribution of HR documentation as instructed.
• Carry out general HR administrative duties as directed.

Compliance, Safeguarding & General Duties

• Comply with safeguarding, health and safety, GDPR, and organisational policies at all times
• Maintain confidentiality of all employee and organisational information
• Promote equality, diversity, and inclusion in all administrative activities
• Represent the organisation professionally in all interactions
• Undertake any other duties as reasonably requested by the Head of HR or HR team

Personal characteristics and experience:

• Previous experience in a customer service-focused role.
• At least one year of administration experience.
• At least one year of experience within an HR function.
• Excellent written and verbal communication skills with the ability to build positive working relationships.
• Strong organisational skills with the ability to prioritise workload, meet deadlines, and work effectively in a fast-paced environment.
• Excellent attention to detail and accuracy, including proofreading and maintaining high-quality records.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Proficient IT skills, including Microsoft Office applications (Word, Excel, PowerPoint) and the ability to learn HR systems.
• Proactive, flexible, and self-motivated, with the ability to work both independently and collaboratively as part of a team.

Qualifications:

Essential

• English and Maths to GCSE Level 4 or Grade C or above
• UK Driving License, with access to vehicle

Desirable

• A Level or BTEC qualification or equivalent
• CIPD Level 3 HR Support OR other relevant qualification

This is a part-time, office-based role at Pride Park Stadium with occasional travel to Moor Farm Training Centre, offered on a fixed-term contract until 31 December 2027. The successful candidate will work 25 hours per week over five days (Monday to Friday). We are happy to discuss and agree on a daily working pattern before employment commences; however, the 25 hours must be worked evenly across the five working days to meet the role’s needs.

The salary is £24,000 per annum, pro rata.

Who are Derby County…

Derby County Football Club, established in 1884, is one of the founder members of the English Football League and has a rich and varied history, including two First Division titles in 1972 and 1975 and an FA Cup success in 1946. The club are currently playing in the Sky Bet Championship, the second tier of English Football following their promotion from League One in the 2023/24 season and is under the management of Head Coach John Eustace. The club also boasts a successful and respected Category One Academy, a status which has been held since 2014, and a Women’s side competing in the FA Women’s National League Northern Premier Division. Derby County recently embarked on an exciting new era following the change in ownership to Clowes Developments (UK) Limited, in the summer of 2022. Our track record of producing talent is outstanding, and we intend to protect that proud legacy, investing in key roles within the club to build on the foundations in place for success.

Everything we do as a Club is built around the three pillars of stability, integrity and progress. Our core values are:

• We are proud of who we are and what we do
• We are positive, inspired and passionate
• We are ambitious and driven
• We are prepared, honest and humble
• We are the heartbeat of our community
• We are the club of opportunity

Derby County employee benefits include:

• 25 days annual leave plus bank holidays
• Two complimentary staff season tickets
• Two complimentary staff away memberships, subject to availability
• 20% discount at DCFC Megastore
• Company Pension with Aviva
• Discounts with select Club partners and sponsors
• Healthshield Cash Health Plan to support employee health and well-being and Perks for great deals and discounts
• Participating in our employee forum, ‘The Herd’ and Staff Events!
• Training and development opportunities
• Access to programmes and volunteering opportunities with Derby County Community Trust