Facilities Coordinator

DESCRIPTION:  The Minnesota Historical Society (MNHS) seeks applicants to support facilities management and operations of the Minnesota History Center (MHC) building and grounds on the State of Minnesota Capitol Complex in downtown St. Paul. The Facilities Coordinator advocates for and advances the Minnesota Historical Society’s mission by overseeing an essential business function and providing exemplary customer service to both internal and external contacts. The position is responsible for coordinating facilities related building and grounds work in partnership with the State of Minnesota Facilities Management Division (FMD), managing the facilities work request system, and providing support to shipping and receiving operations. Additionally, the position will provide direct support and execution of MHC Facilities Management functions as directed, all in support of an inclusive and positive environment, both for the MNHS workforce and for the community.

SUMMARY OF WORK:  1) Coordinate facilities repair and maintenance work in partnership with State of Minnesota Facilities Management Division (FMD); 2) Manage facilities work request system; 3) Support shipping and receiving operations; 4) Perform other essential facilities functions.

MINIMUM QUALIFICATIONS:

• Two years of experience working in facilities management or related industry.

• Experience working in a facilities work request system, computer-aided facilities management (CAFM), integrated workplace management system (IWMS), or other work request system.

• Work may include reaching with hands and arms; climbing or balancing; turning, twisting, or bending at the waist; stooping, kneeling, crouching, crawling; smelling.

• Required to lift and carry files and objects weighing up to 50 pounds.

DEMONSTRATED SKILLS IN OR KNOWLEDGE OF:

• Creating effective work products in GSuite applications (GMail, Calendar, Drive, Sheets, Sites).

• Preparing a variety of business documents and reports.

• Strong attention to accuracy and detail.

• Ability to work collaboratively in a team atmosphere.

• Demonstrated ability to communicate effectively.

• Proven exemplary customer service skills.

• Ability to multitask and work under deadlines while maintaining a calm and thoughtful demeanor.

• Effective and inclusive communications with a diverse group of users including museum visitors, vendors and contractors, and staff and volunteers.

• Integrated Pest Management (IPM) for museums, libraries, or other cultural heritage facilities.

• Building plans, blueprints, and/or construction documents.

• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes.

DESIRED QUALIFICATIONS:

• At least two years experience working in a large and complex campus setting and/or in a museum, library, or educational environment.

• Certificate program or industry credentialed certification in Facilities Management.

Should you have questions with the application process, email humanresources@mnhs.org.

At MNHS, we don’t just accept difference — we celebrate it, we support it, and we thrive on diversity for the benefit of our employees, our products and services, and our community. The Minnesota Historical Society believes that an inclusive culture among our team members is critical to our success as a historical society and museum, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Minnesota Historical Society is proud to be an equal opportunity workplace and employer.