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24 Jul 2019

Full-Time Executive Assistant

LiveNation – Posted by LiveNation Anywhere

Job Description

Job Summary:

We are looking for an Executive assistant to support the President of U. S. Concerts Division within Live Nation.


  • Manage daily schedule and calendar.
  • Coordinate all travel logistics including but not limited to: commercial and private air travel, hotel reservations, ground transportation, etc.
  • Maintain the files and records of the executive.
  • Screen and handle telephone communications.
  • Greet and direct visitors.
  • Organize special events – schedule and coordinate dates, venues, attendance, agendas, and facilities.
  • Maintain and execute expense reports.
  • Coordinate, supervise, and complete special projects.
  • Serve as liaison between the executive and other departments as directed.
  • Coordinate all logistics surrounding client meetings.
  • Gather, enter and/or update data in records and databases.
  • Establish and maintain the files and records of the executive.
  • Supervise and execute VIP ticketing for clients, partners, and associates as directed.
  • Review of proposals and conversion of same to appropriate formats.
  • Previous Booking or Promoter experience.
  • Qualifications:
  • Must be competent in problem solving issues related to mobile devices as well as PC and Mac computers and must be proficient in Excel, PowerPoint, Word and Outlook.
  • Must maintain a high level of confidentiality.
  • Must have strong communications skills both verbal and written and must be able to actively and attentively listen.
  • Must be able to think through, evaluate and solve problems logically and efficiently.
  • Must have exceptional organizational skills and meticulous attention to detail.
  • Must conduct all matters and communications in a professional and courteous manner as a representative of the executive and the company.
  •  Preferred 3-5 years experience with a top record label, music agency, concert promoter, and/or artist management company.
  • 1-3  years experience as an assistant to a high level executive.
  • Experience booking travel for a high level executive in the US.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 60,000 - 80,000.

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