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22 Jun 2021

Full-Time Event Manager

TheatreSquared – Posted by theatresquared Fayetteville, Arkansas, United States

Job Description

The Event Manager is a full-time, integral member of TheatreSquared’s community experience staff, charged with maintaining and cultivating client and vendor relationships and providing a welcoming presence while coordinating events. This position reports to the Director of Community Experience.

As a manager of events and engagement serving groups from all backgrounds—and as a positive, collaborative member of an inclusive workforce—this staff member will help TheatreSquared answer the question, “How can a theatre be an agent of social change—helping foster a community that is fundamentally more equitable?”

ESSENTIAL FUNCTIONS:

  • Answer inquiry emails, calls and in-person requests with regard to rental information for weddings, special events, private parties and corporate meetings.
  • Offer and conduct tours of meeting spaces.
  • Sell and negotiate meeting spaces.
  • Act as a primary coordinator with potential and existing clients during events, inc.
  • Act as a main coordinator with potential and existing vendors.
  • Represent TheatreSquared as a host in Community Events.
  • Alongside the Director of Community Experience and development team, negotiate all in-kind partnership restaurant contracts for T2 opening nights and other events and plan community events within the Commons space.
  • For internal events, (such as the Gala, Season Unveiling, or Season Kickoff), assist other departments as needed to:
  • Alongside Commons Management staff, determine any food and beverage needs for events.
  • Consult with the Director of Production on availability of meeting spaces.
  • Schedule additional staff for events as needed.
  • Create and maintain facility rental agreements, event packages, and event inventory as needed.
  • Maintain and update Tripleseat software for event bookings.
  • Provide and update revenue for Events via Tripleseat software.
  • Organize and bill outstanding invoices for past events and organize various budgets as requested.
  • Maintain the special events calendar.
  • Work all logistics for set up, event coordination, and break down of each event internal and external.
  • In collaboration with the Director of Community Experience and the Marketing team, create content and floor plans for the Events page on our website, brochures, and various event advertising sites (i.e.: Wedding Wire, the Knot, etc.).

QUALIFICATIONS/REQUIREMENTS

  • Ideal candidates will have 2-5 years of experience with event planning and/or managing teams
  • Keep up to date with COVID-19 safety protocols

DESIRABLE SKILL SETS

  • Proficiency with Google Suite
  • Familiarity with event planning software, such as Tripleseat
  • Certifications/trained in different event aspects (ie, International Association of Venue Managers and ServSafe, etc.)
  • A passion for live theatre and community engagement

TO APPLY

To apply, submit a cover letter, employment resume, and references by visiting https://www.theatre2.org/jobs

TheatreSquared celebrates diversity and commits to creating an inclusive environment for all employees. Our goal is to remove barriers to employment that are faced by racialized groups and encourage applicants of all genders, abilities, and ethnic, socio-economic, religious, and educational backgrounds. TheatreSquared believes that a team with a variety of perspectives and skills is critical to our growth as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Please note: All interviews at this time will be held via video service (Google, Zoom, etc.)

COMPENSATION & BENEFITS

This full-time, exempt position with an annual salary of $40,000-$42,000, commensurate with experience, and full benefits. These benefits include health; dental; paid time off; relocation assistance; paid parental leave; professional development allowance; employer-sponsored long-term and short-term disability; $100,000 in employer-sponsored term life insurance; and voluntary 401(k) and/or Roth IRA.

ABOUT THEATRESQUARED & NORTHWEST ARKANSAS

Now entering its 15th season, TheatreSquared’s challenging, heartfelt, and intimate productions reach 60,000 patrons each year, including more than 20,000 students and their teachers. T2 fills a crucial niche in the region’s cultural landscape as the only year-round, producing professional theatre within a 150-mile radius, operating on an annual budget of $6 million. The company employs a full-time staff of 35 and additional part-time/seasonal staff of 25 each year. TheatreSquared employs trained artists from across the country to create its 330 annual performances and is contracted with Actors’ Equity Association. The theatre is also Arkansas’s home for professional playwrights, developing scripts through the Arkansas New Play Festival in Fayetteville and Bentonville and producing new works and world premieres each year. TheatreSquared’s architecturally significant, 50,000-square-foot, two-venue permanent home was completed in 2019. For details on the facility, visit ournextstage.org.

Fayetteville and Northwest Arkansas were ranked fourth by US News and World Report in its 2019 “Best Places to Live in the US.” Located in the scenic Ozarks and offering a low cost of living and high quality of life, this vibrant metro area recently surpassed the half-million population mark and is home to the headquarters of Fortune 100 companies including Walmart Stores, J.B. Hunt, Tyson, and peer world-class cultural institutions such as Crystal Bridges Museum of American Art.

How to Apply

To apply, submit a cover letter, employment resume, and references by visiting https://www.theatre2.org/jobs

Job Categories: LGBT. Job Types: Full-Time. Job Tags: Community, Events, manager, and theatre. Salaries: 40,000 - 60,000.

Job expires in 52 days.

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