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5 Oct 2022

Full-Time Purchasing and Contract Manager

KWanner – Posted by KWanner Fuquay-Varina, North Carolina, United States

Job Description

Plans, organizes, and manages the Town’s purchasing and contracting operations, serves as the Procurement Administrator, Surplus Property Administrator, Grants Administrator and manages special projects as assigned. Work is performed under the general supervision of the Finance Director.


Essential Functions/Typical Tasks

  • Organizes, directs, and implements a comprehensive purchasing program for Town staff and provides guidance and assistance in the bid, proposal, and contract preparation process including assistance with the development of technical specifications, selection of vendors/contractors, and development of contract language.
  • Develops and implements purchasing and contracting policies and procedures and updates bid/proposal formats to comply with changes in laws, regulations, and ordinances.
  • Consults with and assists departments in determining needs and developing specifications for goods and services.
  • Develops procedures for bids, proposals, and contract administration; recommends and implements improvements in processes.  Ensures Town staff follows established procedures.  Ensures the Town’s contract process complies with Town, state, and federal regulations.
  • Prepares formal bid specifications, requests for quotations, qualifications, and proposals, evaluates bids and makes recommendations for awards of bids and contracts.
  • Establishes and maintains accurate documentation and records for all procurement and contract administration activities.
  • Provides training for new hire orientation and continuous Town wide training in purchasing, bidding, and contracting procedures.
  • Ensures that all contracts and users of Town facilities obtain required insurance; manages substantial projects assigned by the Town Manager including the management of various service maintenance contracts.
  • Prepares purchasing & contracting budget, projects costs, and monitors expenditures.
  • Recommends and implements programs to reduce cost and improve service for commodities utilized Town-wide.
  • Coordinates the Town’s efforts in the participation of cooperative purchases with other governmental agencies.
  • Serves as the surplus property administrator and GovDeals administrator.
  • Maintains all contract and performance bond files to ensure compliance.
  • Sets up a variety of manual and automated record keeping systems; maintains and analyzes records.
  • Serves as the Town’s Grants Administrator; manages database associated with grant funding.
  • Serves as the web editor for purchasing and contracts webpage.
  • Serves as a functional lead for ERP system regarding requisitions/purchasing, contracts and P-Card modules.
  • Performs other duties as assigned.

Knowledge, Skills, and Abilities 

  • Considerable knowledge of public purchasing principles and practices, including competitive bidding procedures.
  • Considerable knowledge of contract law.
  • Considerable knowledge of the Microsoft Office software applications.
  • Considerable knowledge of contract and bid specification writing.
  • Considerable knowledge of general and capital fund accounting principles and procedures.
  • Considerable knowledge of Federal, State, and Town laws, ordinances, and regulations applicable to purchasing, contract administration, and Town policies and procedures.
  • Considerable knowledge of grant writing and grants administration.
  • Ability to plan, organize, and direct the activities of a Town purchasing program including procurement, contract administration, budgeting and the development of goals, policies, procedures, work standards, and internal controls.
  • Ability to exercise discretion and independent judgment in carrying out duties.
  • Ability to select, train, direct, and motivate as needed.
  • Ability to prepare clear and concise specifications, reports, recommendations, proposal requests, and other written materials.


Graduation from a college or university with coursework in purchasing, finance, business, or related field and considerable experience working in the purchasing field, preferably in local government; or equivalent combination of education and extensive experience in the public purchasing field.

Physical Functions 

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects; work requires reaching, typing, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions. Physical requirements can be performed with or without a reasonable accommodation.

Special Requirements

  • Possession of a valid North Carolina driver’s license.
  • Requires passing a drug test and background check.
  • Certified Local Government Purchasing Officer, or the ability to obtain within 2 years.
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How to Apply


Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #finance, Banking, local government, NC, and purchasing. Salaries: 80,000 - 100,000.

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