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9 Aug 2022

Full-Time Management Assistant

employment@boisestate.edu – Posted by employment@boisestate.edu Boise, Idaho, United States

Job Description

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Management Assistant
Gender Equity Center

The Gender Equity Center is seeking a Management Assistant to join a highly collaborative team of students and full time staff. This position manages all administrative aspects of the Center, including management of the clothing closet, co-supervision of students, management of financial operations and policy compliance, supporting a team offering educational programs and events. Employees in this role will provide a welcoming environment to a diversity of campus community members who seek a space to build community, offer interactive events, and access trauma-related support services.

The Gender Equity Center is a place for everyone. We offer a friendly, supportive environment for people of all gender identities to explore, celebrate, and educate the campus community about gender equity. Through events and workshops, we encourage participants to develop a deeper understanding of sexism, homophobia, gender-based violence, racism, classism, and ableism with the ultimate goal of forming strategies to promote and create a safe and just society.


Example of Duties

60% of Time the Management Assistant must:

  • Performs minimal clerical support, decisions are non-routine and the consequence of error impacts the departments internal and external customers. Requires in-depth knowledge of the organization in order to manage a single program or multiple projects. They interpret, apply, and implement policies and procedures to accomplish the mission of the organization.
  • Part of the management team and participate in management decisions and may supervise staff.
  • They have administrative decision making latitude and serve in a leadership role. Recognized by others as having the authority and accountability delegated by the administrator when responding to inquiries, resolving complex problems or issues, or committing department resources. Authority to respond to sensitive or controversial issues that require high level public relations and interpersonal skills. May have budgeting responsibilities.
  • The program knowledge for some positions can only be gained by extensive, progressive experience within the program. These positions may be underfilled with a lower level classification and delegated increasing authority as expertise is gained.

35% of Time the Management Assistant:

  • Manages clothing closet program, including working with internal and external stakeholders,
    supervising program budget, and marketing and communications.
  • Leads and/or supports departmental programming initiatives such as Rainbow
    Graduation Celebration, Craft Nights, as well as ongoing and ad hoc departmental training initiatives
  • Routes and/or responds to inquires via phone, email, or in person as appropriate and
    determines the nature of inquiries and their urgency. Frequently supports stakeholders with
    highly sensitive issues and determines appropriate office referral.
  • Manages departmental communications, often dealing with communications that are highly
    sensitive and/or confidential in nature.
  • Supports director and professional staff with projects, scheduling, travel, and purchasing.
  • Manages departmental website and social media posts, ensuring compliance with University
    and departmental accessibility and content standards

35% of Time the Management Assistant performs:

  • Other duties as assigned


Minimum Qualifications


  • Interpreting and applying regulations or policies and procedures
  • Planning, organizing, implementing, and evaluating special projects
  • Independently researching, compiling, developing and summarizing material for reports on a frequent or recurring basis
  • Analyzing information, identifying problems, defining alternatives and developing recommendations for management/administrators

Preferred Qualifications

  • Experience serving diverse constituents
  • Experience with PeopleSoft, Oracle Fusion Cloud, WordPress, Qualtrics, Engage, Adobe Acrobat Pro, Smartsheet


Supplemental Information

Knowledge, Skills, and Abilities 

  • Knowledge of supervisory practices, management practices, financial record keeping methods and personnel administration.
  • Experience using computer applications, planning and scheduling techniques for a Chief Executive Officer, President, Vice President, or other executive officer of a company or organization; coordination, planning and scheduling techniques for a specialized program or an administrator of a company or organization; legal research methods; court systems and procedures; legal ethics; legal terminology.
  • Experience coordinating events; using Publisher software; using Powerpoint; composing official correspondence, reports, research papers and other complex documents; managing budgets; handling sensitive or confidential matters; writing grants for capital projects and programs.

Pay and Benefits 

  • Salary range starts at $43,440. Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Application Instructions
Please include the following with your application submission:

  • Cover letter detailing interest in position
  • Professional resume or curriculum vitae
  • Three professional references, including at least one current or former supervisor.

Please contact Boise State Human Resources by phone at (208) 426-1616 or email at em********@bo********.edu.

AA/EEO Statement – Boise State University is an affirmative action, equal opportunity employer. Boise State University is building a culturally diverse faculty and staff and strongly encourages applications from women, minorities, individuals with disabilities and covered veterans. As a federal contractor, the University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. View Boise State’s complete pay transparency policy statement.  If you require an accommodation to complete this application, please contact Human Resources at 208-426-1616.

Background Investigations – Any offer of employment at Boise State University will be contingent upon the successful completion of a criminal background investigation and may require a credit and/or motor vehicle background investigation depending on the position. Click here to view the University’s full background investigations policy.

Jeanne Clery Statement: Notice of Availability of Annual Security and Fire Safety Report – The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) requires all colleges and universities that participate in federal financial aid programs to keep and disclose information about crime on and near their campuses to all job applicants. Click here to read the Boise State University Safety Report.

Hiring is done without regard to race, color, religion, national origin, sex, age or disability. If you need special accommodations to satisfy testing requirements, please contact the Division of Human Resources at (208) 334-2263.

Preference may be given to veterans who qualify under state and federal laws and regulations.

2225 W. University Dr.
Capitol Village #3
Boise, ID 83725-1265

Thank you for your interest in working at Boise State University!
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How to Apply

Apply under the job announcement located here: https://www.governmentjobs.com/careers/idaho/jobs/3666802/management-assistant Please include the following with your application submission:
  • Cover letter detailing interest in position
  • Professional resume or curriculum vitae
  • Three professional references, including at least one current or former supervisor.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #management, Gender Equity, gender equity center, Higher Education, and Student Services. Salaries: 40,000 - 60,000.

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