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4 May 2023

Full-Time Human Resources Specialist

humanresourcesNWFSC – Posted by humanresourcesNWFSC Niceville, Florida, United States

Job Description

SALARY:                                     $35,984

LOCATION:                                 Niceville Campus

FLSA STATUS:                             Non Exempt

Duties and Responsibilities                                                                                                            

The Human Resources Specialist is directly accountable to the Executive Director of Human Resources for the following duties and responsibilities:

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

  • Process all necessary new hire paperwork for Adjunct and Part time positions to include fingerprints, E-Verify, etc.
  • Complete all necessary paperwork regarding Work related injuries or incidents; guide and assist employees with completing all necessary steps in the Workers Compensation process to include drug screens.
  • Work with all departments in the annual job description review and ensure job descriptions are included with annual salary letter to employees.
  • Provide assistance to employees in connection with any questions they may have regarding payroll deductions, and/or other benefits provided by the College.
  • Assist in scanning personnel files and ensure accuracy in placing documents in Banner Document Management.
  • Assist with employee morale functions on campus as needed.
  • Prepare and process records, documents, correspondence, and other materials of a sensitive nature.
  • Receive and handle inquiries about applications for employment.
  • Assist in processing documents and handling inquiries on matters related to personnel actions.
  • PHI Level:  Full access to PHI (in compliance with HIPAA rules)
  • Process employee data into the Banner ERP system for Adjuncts and other employees as needed.
  • Answer the main phone line and direct all incoming calls.
  • Notary to notarize college documents as needed and assist employees with other documents.
  • Complete offer letters and other correspondence as needed and send packets to new hires.
  • As a part of the college’s risk management tool annual mandatory compliance training is required.
  • Perform other duties as may be assigned by the Executive Director of Human Resources.


  • College paid health insurance for employee, dependent coverage at employee’s expense.
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
  • Optional dental and vision insurance at employee’s expense.
  • Sick and Annual (Vacation) Leave accrual.
  • Time off for designated holidays, winter break, and spring break.
  • 37.5 hour work week.
  • Flexible summer hours available.
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.



  • Bachelor’s degree required in an accounting or closely related field.
  • Minimum two (2) years college course work in business/accounting.
  • Experience in Windows-based PC software to include Word, Excel.


  • Experience in Human Resources at the community college level.
  • Accounting experience
  • Payroll experience
  • Experience with Banner
  • Willingness and ability to effectively greet the public both in person and via telephone.


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How to Apply

Please provide a complete application package that includes all of the following:
  1. NWFSC Application.
  2. Resume.
  3. A cover letter explaining why you consider yourself qualified for this position.
  4. Copies of unofficial transcripts.
 Application Deadline:  Review of applications will begin immediately. Position open until filled. To apply for this position, please visit our website: https://nwfsc.interviewexchange.com, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWFSC prohibits any form of discrimination on the basis of race, color, ethnicity, genetic information, national origin, religion, gender, gender identity, sex (including pregnancy), sexual orientation, marital status, disability, or age in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: human resources and notary. Salaries: 20,000 - 40,000.

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