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31 Jan 2024

Full-Time Grants Manager

Savanna Institute – Posted by SavannaInstitute Anywhere

Job Description

Job Opening: Grants Manager

The Savanna Institute invites applications for a Grants Manager to serve as a project manager and grant writer.

We seek applicants who share our passion for ecological and equitable agriculture as a nature-based climate solution and who are motivated to widen the circle of who has the opportunity to inform, support, and benefit from its development. To that end, we are seeking a diversity of voices at the table and strongly encourage people of color, women, LGBTQIA+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.


Who We Are

The Savanna Institute is a 501(c)(3) non-profit organization based in Madison, WI and Urbana, IL. Established in 2013, we work in collaboration with farmers, businesses, and scientists to lay the groundwork for widespread agroforestry in the Midwest US. Inspired by the native savanna ecosystems that once covered much of this region, we envision a transformed agricultural system, centered on trees and other perennial crops, that fosters ecological resilience, climate stability, economic prosperity, and vibrant, equitable communities. For more information, please visit savannainstitute.org.

Job Description

Hours: full-time

Location: Madison, WI; Urbana, IL; or Remote

Start Date: May 6, 2024

Salary: $63,000 – $67,000 annually

  • This position is eligible for the Institute’s benefits package. Benefits for full-time employees include 30 days paid time off per year, 3 weeks of paid family leave, a health reimbursement arrangement that can be applied to insurance premiums and approved healthcare costs, a 401(k) retirement savings plan, and a monthly home office stipend.
  • This position reports to the Senior Director of Impact & Engagement


  • Writes and/or solicits writing for grants
  • Manages and updates a centralized grant database, including prospects, active applications, and awards
  • Serves as a central hub for the entire grant process, including:

Prospecting and Application

  • Documents SI funding needs and strategies as determined by the director team
  • Project management of the grant application process
  • Works with Associate Director of Partnerships to determine and schedule relevant SI program consultation during the grant writing process
  • Ensures that award status notices are forwarded in a timely manner to relevant grant leads, department directors, and program directors/managers 
  • Ensures all grant agreements are signed and filed as required 
  • Onboards awarded grants to tracking and management systems
  • Works with individual grant lead to plan and schedule grant launch meetings

Grant management

  • Supports grant leads on documenting any grant changes (including timeline, deliverables, etc.)  (grant lead is responsible for the funder relationship and change requests)
  • Tracks metrics and milestones defined by the grant lead
  • Prepares monthly and ad hoc reports of grant progress, changes, and updates as needed by SI leadership and team
  • Supports the grant lead in the reporting process (grant lead is responsible for project managing and submitting reporting)
  • Assists in revising and managing the indirect cost rates
  • Develops the matching strategy and plan, and communicating to the finance team for tracking 
  • Assisting in maintaining staff utilization rates


Required Qualifications

  • at least 5 years experience in a grants support or management role
  • at least 5 years experience grant writing 
  • ability to manage deadlines and set internal processes and deadlines to ensure quality work on a timeline from multiple collaborators 
  • highly organized and communicative

Preferred Qualifications

  • experience with federal funding
  • knowledge of the nonprofit and sustainable agriculture grant funding landscape


If you’re excited about this job, we’re excited to learn about your experience! Please be sure to address each of the following qualifications in your cover letter — paint us a picture of how your unique skills, experiences, and/or education meet or exceed the qualifications. Cover letters should be no longer than 1 typed page. 


How To Apply Submit a resume/CV and cover letter to the position on our jobs page: https://www.savannainstitute.org/jobs/

Deadline All applications must be received by 11:59 pm CT on March 3rd, 2024.

Questions? Email Kathleen Fitzgibbon, Operations Manager, ka******@sa**************.org.


Diversity Commitment

The Savanna Institute affirms the value of diversity of staff and stakeholders, and aims to foster inclusive environments and equitable outcomes of our work. We seek individuals who are committed to these goals.


Equal Employment Opportunity

Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, veteran status, or any other status protected by applicable state or federal law.

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How to Apply

Submit a resume/CV and cover letter to the position on our jobs page: https://www.savannainstitute.org/jobs/

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administrative, Agriculture, Environmental, grant, grants, nonprofit, and regenerative. Salaries: 60,000 - 80,000.

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