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7 Oct 2020

Full-Time Executive Assistant

aiphr@aip.org – Posted by aiphr@aip.org College Park, Maryland, United States

Job Description

Summary:

The American Association of Physics Teachers is seeking an Executive Assistant who will be responsible for assisting the Executive Officer and the Senior Management Team (SMT) in the performance of their duties.  This position will also be responsible for most of the communication with the Board of Directors and arrangements for Board meetings such as the preparation of electronic meeting materials, travel arrangements for Board members, and attending two annual Association meetings.  The Executive Assistant is responsible for maintaining records of the Association’s committee memberships and for managing projects such as the Association’s awards, grants, and scholarships as well as a few ad hoc projects. The Executive Assistant will perform other duties as assigned.

*This role is currently 100% remote and will eventually switch back to our office environment as AAPT continues to respond to the coronavirus, government mandates and considers the best action to keep the AAPT staff safe.

Proposal Packet Must Include: Cover letter, resume and a completed application.

 

What is AAPT?

We are the American Association of Physics Teachers. Our mission is to enhance the understanding and appreciation of physics through teaching. AAPT aspires to be the leading voice and driving force in physics education.

The American Association of Physics Teachers is a 501(c)(3) membership corporation. AAPT is an international organization for physics educators, physicists, and industrial scientists—with members worldwide. AAPT provides awards, publications, and programs that encourage teaching practical application of physics principles, support continuing professional development, and reward excellence in physics education. AAPT was founded in 1930 and is headquartered in the American Center for Physics in College Park, Maryland.

Why Work for AAPT?

AAPT wants you to be safe!

During the COVID 19 pandemic AAPT took appropriate steps to ensure the safety of all AAPT staff by providing a flexible approach to remote work that ensured a safe and productive workforce could continue to pursue our mission and provide continued value to our stakeholders. The safety, health, and wellbeing of our staff are of the utmost importance to our Institute.

In addition to your safety, AAPT wants you to love working at the Association, and we have a workplace culture that supports that goal. With a small, friendly staff and our commitment to ongoing Learning and Development, we work hard to make sure AAPT is a rewarding place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments?

We offer a comprehensive and generous total compensation package including competitive pay, multiple healthcare options to meet your needs, commuter benefits, free parking (once we return to the office), tuition assistance, and an outstanding retirement plan.

Diversity Welcome!

We encourage and invite people from diverse backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, physical or mental disability.

Qualifications

The candidate must have an associate’s degree with a minimum of five years relevant work experience or a bachelor’s degree. The ideal candidate must have the ability to interact with and support a diverse staff and external constituents as well as the ability to work independently with little or no supervision.  The successful candidate must be well-organized, self-motivated, enterprising, detail-oriented, and remain flexible under pressure, with a high level of professionalism and confidentiality. Excellent written and verbal communication skills and strong decision-making ability are required.  The candidate must be able to manage projects, coordinate and work with committees, and prepare correspondence, presentations and other materials as required.  Knowledge of survey software and ability to do high-level analysis of survey results is desired.  In addition, the candidate should be comfortable learning and taking responsibility for projects such as the Association’s awards, grants, and scholarships program.  A proficiency in word processing, spreadsheet, and presentation software is necessary and a familiarity with iMIS Management Software or similar association management software and Adobe Professional is a plus.

* Candidates should complete the entire application, upload a cover letter and a resume.

 

Located in College Park, Maryland, AAPT is a professional society that is committed to providing the most current resources and up-to-date research needed to enhance a physics educator’s professional development. Learn more at www.aapt.org.

How to Apply

Follow this link to apply: https://americaninstituteofphysics.applicantstack.com/listing/show/a2bctxv2hzaz

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: executive assistant. Salaries: Not Disclosed.

Job expires in 70 days.

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