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16 Mar 2021

Full-Time DE&S Supply Chain – Contract Governance and Assurance

Defence Equipment and Support – Posted by Defence Equipment and Support Glasgow, Scotland, United Kingdom

Job Description


£33,150 – £39,000 per annum (plus benefits).


Join an integral part of the UK’s Defence and play your part in the procurement and in-service support of all our armed forces’ equipment, from fighter jets, armoured vehicles and aircraft carriers, to clothing, food, and ammunition. If you have the pride, passion and commitment to be part of an exciting organisation at the forefront of supporting our country’s armed forces to deliver on operations at home and abroad, then apply online now!

We recognise the challenges that people with (multiple) protected characteristics may experience on the job market and in their career progression. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including Black, Asian and Minority Ethnic (BAME) people, people with a disability, and people with gender diverse identities.

You will be based out of the location listed above in the advert, however, DE&S supports Smarter working, which empowers you to make decisions about when, where and how you work.

Job description

Defence Equipment and Support (DE&S) have an opportunity to join their United Kingdom National Codification Bureau (UKNCB) team, located in Kentigern House in central Glasgow.

Leading a small team of supply chain staff, you will manage the current Codification enabling contract between UKNCB and the delivery partner, ensuring the maintenance of proper processes, procedures and support to meet contractual obligations. You will provide Subject Matter Expertise to the business.

The UKNCB are a team of MOD civilian Codification specialists and are the sole authority within the UK for NATO Codification. They use, manage and maintain the UK’s only approved NATO Codification system (NCS), the biggest and most comprehensive codification and cataloguing system in the world.

Over 60 countries are members of the NCS and its 17 million NATO stock numbers. It provides a common ‘language of logistics’, boosting the effectiveness of our armed forces, reducing costs and facilitating both national and coalition operations.

For more information about UKNCB or NATO Codification visit our website: www.ncb.mod.uk


You will be responsible for the management of the codification contract and budget, ensuring that all tasks are fully met within the contractual obligations.

Provide regular reports to the finance team and senior management for their assessment and review monthly contract commitment and spend for input to the forecast.

Regularly monitor contractor performance and produce relevant management information to provide valuable business insights and work alongside senior colleagues discussing how this information aligns with departmental priorities. Assess the contract performance against contractual key performance indicators (KPIs) and take remedial action as required.

Ensure that risks are identified, documented, understood, and managed at all stages of the procurement, in collaboration with the stakeholders and that ongoing risks are monitored and if required transferred or escalated where appropriate.

Driving initiatives to deliver savings (contributing to the team target) added value benefits and improved value for money (VfM).

Build and maintain relationships with key internal and external stakeholders to develop a clear and agreed view of the needs of the business to ensure that customer requirements are met in accordance within agreed timescales. Your approach will be to listen, understand and to respect the value of different views, ideas and ways of working to make ongoing improvements to delivery while bringing your stakeholders on the journey with you.

In cases where the deliverable is not being delivered to the required quality, cost or timescales you will need to identify the issues and take appropriate action. This will require you having great customer and supplier management skills along with the ability to lead teams made up of many disciplines, making sure everyone is working and communicating with each other to deliver your clear plan of action.

Leading your teams, you will encourage a culture of imaginative thinking, learning from experience and expanding mind-sets to challenge the status quo to continually drive for improved quality.

Given the dynamic environment, no two days will be quite the same; one may find you conducting a rolling, regular review of the requirements you look after with your customer to ensure the successful ongoing improvements. Another may involve meeting with your suppliers regarding specific issues and developing bespoke but scalable solutions to optimise costs associated with the support.

In the future, you will project plan for the renewal of UKNCB Enabling Agreement for the NATO Codification of Materiel & Digitisation of Source Data.

Please note: The DE&S HQ is located at Abbey Wood, Bristol, therefore occasional travel to Abbey Wood may be required for Business purposes.

What you will be assessed against

To be successful with your application you must demonstrate that you meet the following essential criteria:

• Experience of implementing effective governance and assurance in accordance with contract policy and processes.
• Procurement or contract management experience, delivering savings and Value for Money (VfM).
• Comprehensive knowledge of data management and analysis skills to diagnose, improve and drive supplier performance, compliance and demand planning.
• Proven leadership and people management skills, including experience of leading a team through change and developing their skillset.
• Education to post-graduate qualification, or equivalent relevant work experience.

It would benefit your application if you are able to demonstrate the following desirable criteria:

• Military / Defence / Industry logistics experience.
• Experience of managing high value/complex contracted supply chain partnerships.

In addition to the responsibilities above, the following technical competencies and behaviours will be assessed at interview:

• Technical competency – Managing support, supplier and customer networks – (Expert)
• Technical competency – Enhancing Service Support – (Practitioner)
• Leadership
• Communicating and influencing

What’s in it for you?

You will receive a generous benefits package including market leading employer pension contributions of around 21% of your salary (not including any personal contribution), annual bonuses, a flexible working pattern to fit you where possible, 25 days holiday +1 additional day every year you work up to 30 days with opportunity for movement and promotion. Some of our sites include an onsite gym, onsite restaurants, cafes and much more.

Find out more about what we offer by clicking here

Applicants should be aware that any move across the Civil Service may have implications on an employee’s ability to carry on claiming childcare vouchers.

About your team

The Integrated Logistics (iLog) Function is the integrating Function for Support within DE&S, responsible for the development, management and delivery of in-service support for our front-line command customers. The iLog Function consists of around 2,900 personnel, both civil servants and military, and with a wide range of disciplines ranging from operations management and supply chain management, technical through-life support and logistics delivery, to modelling and analysis.

Please click the link below to apply by creating an account and upload your details.


To view the ‘Little Book of Big Benefits’, please click here

This post is not eligible for relocation allowances.

Things you need to know


Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check.

See our vetting charter.

People working with government assets must complete basic personnel security standard checks.

Selection process details

Simply click on the apply button to create an account and upload your CV. Your application will go through several stages of assessment which are outlined below:

1. Pre-sift – We will check that you meet any essential or eligibility criteria that are listed in the responsibilities section of this advert.

2. Sift – Applicants’ CVs are assessed against the following categories, using a simple numerical scoring system:
• Key Achievements • Relevant Experience • Applied Knowledge and Skills
For additional guidance on writing a CV for DE&S, please click here

3. Interview – Applicants will be assessed against the Sift categories listed above, as well as the technical competencies and behaviours listed in the responsibilities section of this advert. More details about our DE&S Behaviours which can be found attached at the bottom of the page.

Feedback will only be provided if you attend an interview or assessment.

Nationality requirements

This job is broadly open to the following groups:

  • UK nationals
  • nationals of Commonwealth countries who have the right to work in the UK
  • nationals of the Republic of Ireland
  • nationals from the EU, EEA or Switzerland with (or eligible for) status under the European Union Settlement Scheme (EUSS)
  • relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
  • relevant EU, EEA, Swiss or Turkish nationals who have built up the right to work in the Civil Service
  • certain family members of the relevant EU, EEA, Swiss or Turkish nationals

Further information on nationality requirements

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission’s recruitment principles.

The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.

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How to Apply

Apply before 11:55 pm on Sunday 28th March 2021 Click here to apply 

Job Types: Full-Time. Job Tags: Contract Governance and Assurance, DE&S, and Supply Chain. Salaries: 20,000 - 40,000.

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