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5 Dec 2022

Full-Time Deputy Director-Link Facilities – DEPUT002481

Sound Transit – Posted by Sound Transit Anywhere

Job Description

Salary range is $105k to $185k, with a midpoint of $145k.  New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

GENERAL PURPOSE: 

Under general direction of the Director of Facilities, position plans, directs, manages, and oversees the strategy, operations and oversight functions of the facilities maintenance unit within the Facilities Division for Light Rail Facilities. Analyzes, identifies, and quantifies facility maintenance needs to include scope, schedule, budget, and quality of work necessary to maintain them. Provides leadership and supervision to assigned staff, including contractors and partner agency staff. Authors and generates various reports, messages, and documents needed to manage and coordinate the full scope of the Link Facilities Maintenance and operations activities. Manages, directs, and provides leadership of the above programmatic functions and integrates their work with other Agency departments; coordinates assigned activities with other departments and outside agencies.

ESSENTIAL FUNCTIONS:

The following duties are a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Plans, directs, coordinates, and reviews the work of assigned staff; assigns work activities and coordinates schedules, projects, and programs; provides constructive feedback; reviews and evaluates work and makes effective suggestions and recommendations.

• Coaches, trains, and motivates staff; coordinates and/or provides staff training; and manages employee relations; manages the workflow and prioritization of projects and measures the performance of the department and all related staff and takes appropriate corrective action when necessary; provides advice and counsel to staff; develops developmental work plans for staff; implements or recommends corrective actions, discipline, and termination procedures as appropriate/necessary.

• Develops performance expectations, strategy and vision, implements, and exercises ownership of the maintenance plans for Link Facilities.

• Develops, implements, and exercises new strategies using available technology to put into action methods that minimize asset downtime, increase equipment availability, increase overall response times and accurately report equipment performance data.

• Prepares discussion documents and presentations as required to inform on facilities and associated systems’ status, needs, and actions required, for use with executives, board members, and stakeholders.

• Ensures that maintenance plans are thoroughly developed and applied for all applicable systems and facilities, and ensures that detailed records of work pending, back log, priority, and schedule information are maintained and used to manage work as well as to inform other work and program and system reliability improvement activities.

• Ensures that adequate vendor oversight is implemented to ensure positive contract performance and equipment availability.

• Provides Link facilities strategies and direction to ensure strategic growth, customer focus, and sustainable practices.

• Collaborates and coordinates internal stakeholder groups to ensure that the Link Facilities team provides transparent communication both internally throughout the Agency and externally to customers.

• Ensures that employee and customer safety are top priority in all work conducted including maintenance program development. Ensures that work that has safety implications is given top priority based on criticality and that a priority system is in place to address such activities.

• Leads development of projected operational budgets and staffing plans, customer service perspectives, startup strategies, cost of ownership, and policy analysis for assets.

• Provides direction to assigned staff and vendors as to the business model and procurement methods to be used to execute the equipment maintenance plans in the organization. Works with other support functions to ensure that procurement methods meet Agency goals for Procurement Integrity, efficiency, and effectiveness.

• Works in conjunction with other maintenance, capital, and modal groups within the Operations Department to inform decisions and ensure consistency in approach to maintenance needs.

• Develops, tracks, and utilizes key performance indicators to monitor and communicate the level of performance of the facilities and systems maintenance functions with respect to department and agency goals.

• Meets with project delivery teams and key Operations Department staff to support Operations Department review of future system expansion projects with respect to Link Facilities.

• Serves as member of Operations Senior Management; provides strategic advice and problem-solving support to Executive Director of Operations and other Operations divisions and as necessary to the Agency CEO; briefs and coordinates with other Operations Directors on a regular basis on issues, status of maintenance program, and provides feedback and shares perspective on Department activities.

• Provides support to the Department on matters as directed; serves as staff on a variety of boards, commissions, and committees; prepares and presents staff reports and other necessary correspondence.

• Champions and models Sound Transit’s core values and demonstrates values-based behaviors in everyday interactions across the agency.

• Contributes to a culture of diversity, equity and inclusion in alignment with Sound Transit’s Equity & Inclusion Policy.

• It is the responsibility of all employees to follow the Agency safety rules, regulations, and procedures pertaining to their assigned duties and responsibilities, which could include systems, operations, and/or other employees.

• It is the responsibility of all employees to integrate sustainability into everyday business practices.

• Other duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor’s degree in construction management, engineering, facilities management or closely related field. Six years of experience in managing and directing facilities operations, maintenance for medium to large organizations and four years of leadership, budgetary, planning, workforce management, setting strategy and direction of department responsibility; OR an equivalent combination of education and experience. Experience in a transit/transportation related environment with multiple facility/office locations is preferred.

Required Licenses or Certifications:

None.

Required Knowledge and Skills:

• The organization and operation/maintenance practices of rail transit agencies.

• Operational characteristics, services, technical practices, and activities of maintenance unity within the Facilities Division.

• Managing performance under third party agreements.

• Facility construction principles and practices including knowledge of building, plumbing, electrical, and mechanical trades.

• Occupational hazards and standard safety practices.

• Principles and techniques of facilities management.

• Contract and procurement strategies and management principles.

• Transition of new assets, commissioning, and startup activities.

• Asset lifecycle management, strategic asset planning.

• Policy and procedure, Standard Maintenance Practices, Standard Operating Procedure development.

• Preparation and analysis of complex data and comprehensive reports.

• Pertinent federal, state, and local laws, codes, and regulations as they apply to transit operations and maintenance.

• Exercising independent judgment.

• Analytical, strategic, and critical thinking.

• Working cooperatively with all levels of an organization.

• Establishing and maintaining effective working relationships with other department staff, management, vendors, and outside agencies.

• Negotiation and conflict resolution.

• Effectively representing diverse interests.

• Managing complex projects and making decisions in fast-paced, difficult environments.

• Techniques to work effectively under pressure, meet deadlines, and adjust to changing priorities.

• Strong technical writing skills.

• Strong writing and organization skills to develop discussion and information documents and supporting presentations on complex issues for executives, Board members, and internal and external stakeholders.

• Communicating tactfully, clearly, concisely, and appropriately to diverse stakeholders.

• Public speaking, including preparing and delivering presentations.

• Applying advanced project management techniques and principles.

• Utilizing technology tools effectively in analyzing, summarizing, and preparing spreadsheets and reports.

• Contract procurement strategies and management principles.

• Collaboration with internal and external partners and stakeholders.

• Working as part of a cohesive and strong management team.

Physical Demands / Work Environment:  

• Work is performed in a standard office environment.

• Subject to standing, walking, bending, reaching, stooping, and lifting of objects up to 50 pounds; may occasionally be exposed to dangerous machinery, extreme weather conditions, physical harm, hazardous chemicals, and extreme noise when conducting site visits and working in the field.

• The Agency promotes a safe and healthy work environment and provides appropriate safety and equipment training for all personnel as required.

Sound Transit is an equal employment opportunity employer. No person is unlawfully excluded from employment action based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status or other protected class.


Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

How to Apply

All applications must be submitted from the job posting on the official site. Click here to apply to this position. https://recruiting.ultipro.com/SOU1036SOUND/JobBoard/dcc5dbea-875e-4cd1-bfd2-8e046cecc54f/OpportunityDetail?opportunityId=d81ab626-b264-4ac6-95cf-0f7034d071e5 Applications in any other format, including via email or direct contact, will not be considered. Please apply using the provided link above only.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: construction management, engineering, and facilities management.

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