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19 Sep 2023

Full-Time Assistant Facilities Manager

MMFS – Posted by Mary McDowell Friends School New York, New York, United States

Job Description

Mary McDowell Friends School is a Quaker K-12 college preparatory program dedicated to the success of students with learning disabilities.

Mary McDowell Friends School (MMFS) invites applications for the position of Assistant Facilities Manager beginning immediately.

This role assists in overseeing the general operations, repair, maintenance, and custodial care of all school buildings and grounds in conjunction with the Chief Operations Officer.  Supports and works collaboratively with maintenance staff. Communicate verbally and in writing with all school community members regarding building-related information.

  • Directly manages outsourced cleaning companies/custodial service providers.
  • Is on call for emergencies and will work flexible hours when needed.
  • Oversees all aspects of the collection, maintenance, and follow-through of up-to-date MSDS for all locations.
  • Serves as AHERA Designated Person for school-wide campus and maintains AHERA Management Plans.
  • Coordinates coverage of maintenance and custodial staff members.
  • Performs general maintenance of facilities for all school buildings as needed.
  • Creates and maintains inventories of facilities-related items, i.e. furniture, tools, and consumables by building.
  • Manages purchasing process for facilities materials in conjunction with Chief Operations Officer.
  • Additional duties will be assigned when the Chief Operations Officer is offsite.

Required Knowledge, Skills, and Abilities:

  • HS diploma or GED is required; BS preferred
  • Minimum of five (5) years experience as a maintenance worker; school maintenance experience preferred
  • Maintain FDNY Certificate of Fitness S-95, F-01, F-03, F-04, F-07
  • Must demonstrate professional proficiency in the English Language
  • Detail oriented, organized and able to maintain records
  • Use of personal protective equipment for all jobs requiring PPE
  • On time arrival every day and working at a consistently productive rate throughout shift with 30 minute break
  • Knowledge of and adherence to proper safety standards for use of all chemicals, procedures and equipment used
  • Strong working knowledge of building management systems, databases, online work order programs and general computer skills necessary for record keeping, facilities maintenance, communication and online research
  • Ability to read and interpret documents such as operating and maintenance instructions, procedure manuals and architectural drawings
  • Ability to properly and safely operate all building, maintenance, and custodial equipment utilized.
  • Experience maintaining inventories and logs and ordering supplies and materials for repairs/maintenance of facilities
  • Prior hands-on experience of commercial HVAC maintenance, preferably Daikin units and/or chilled water systems
  • Electrical training and/or documented experience with minor electrical repairs/maintenance
  • Experience with AHERA Management Plans
  • ability to problem solve and communicate well with all other staff and community members
  • Be willing and able to be on call for emergencies 24/7 as needed

Responsibilities :

  • Oversee custodial care of buildings and grounds
  • Coordinate work schedules
  • Create and oversee custodial work plans for longer school breaks
  • Facilitate cooperation, communication and teamwork amongst maintenance and custodial staff
  • Conduct Regular meetings with outsourced cleaning company account manager to review work
  • Do weekly walk-throughs of buildings to review the quality of maintenance/ custodial work
  • Do random evening check-ins to review cleaning work routines
  • Work with outside vendors to maintain/service all aspects of the buildings
  • Solicit project bids and review with Chief Operation Officer
  • Oversee service providers to ensure that project is completed satisfactorily when applicable
  • Work with Chief Operations Officer to plan for daily, seasonal, yearly, special, preventative and long-term maintenance and custodial needs
  • Maintain inventory of all necessary supplies, building-related equipment, tools, and furniture
  • Maintain MSDS documentation for all chemicals on-site in all three locations
  • Coordinate inspections, tests, filings, communication and record-keeping required for AHERA compliance
  • Work with administration, faculty and staff to coordinate facility and custodial needs for special events
  • Work with Chief Operations Officer to maintain and troubleshoot card access to buildings
  • Assist Chief Operations Officer to oversee the general operations, repair, maintenance all school buildings and grounds as needed

Physical Requirements & Environmental Conditions:

The physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive.

  • Use strength to lift and transport items needed to perform the functions of the job, with the ability to lift up to 100 pounds independently and support team lift with reasonable accommodations. Physical work is a primary part (more than 60%) of the job.
  • Sit, stand, bend, kneel, crouch, and squat for prolonged periods of time and/or repeatedly over a required period of time.
  • Carry heavy equipment and objects on level surfaces, ladders, and/or stairways
  • Reach with and work with hands and arms overhead.
  • Exposure to variable and unfavorable climate and weather conditions.

Diversity and Equity Commitments: All employees are expected to participate in all school-wide diversity training and equity initiatives.

In compliance with NYC’s Pay Transparency Act, the annualized salary for this exempt position is between $75,000 and $92,000. Mary McDowell Friends School considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, essential skills, internal peer equity, and market and organizational considerations when extending an offer.

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How to Apply

To apply, please upload a letter of interest, resume, and contact information for three professional references as a .pdf (preferable) or word document to our employee portal. If your background and experience are appropriate for the position, you will be contacted directly by a member of our search committee. We offer a rewarding work experience in downtown Brooklyn, NY, where we encourage employees to bring their whole selves to work. We recognize, appreciate, celebrate, and honor our diverse community as we build an awareness of who each individual is and who we are collectively. Applicants who enhance the diversity of the school's faculty and administration are strongly encouraged to apply.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Custodian, Facilities, and Maintenance. Salaries: 80,000 - 100,000.

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