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19 Dec 2022

Full-Time Administrative Assistant – Administration Unit

Greater Boston Legal Services – Posted by yortiz Boston, Massachusetts, United States

Job Description

Greater Boston Legal Services (GBLS) is an Affirmative Action / Equal Opportunity / Accessible Employer and strives to ensure that our staff members reflect the diversity of the communities we serve.


Greater Boston Legal Services (GBLS) seeks a qualified candidate to fill an Administrative Assistant position whose primary responsibility will be to support the Executive Director.



  • Provide high-level administrative support to the Executive Director and other members of the Senior Management team.
  • Provide administrative support to the Board of Directors and its Committees
  • Prepare and distribute meeting agendas and materials.
  • Send calendar invitations and meeting reminders.
  • Attend meetings and prepare minutes.
  • Make travel and accommodation arrangements for Board members attending events.
  • Coordinate logistical issues for agency-wide meetings, retreats, and training events.
  • Perform clerical and administrative tasks, including drafting letters, memos, invoices, reports, and other documents.
  • Answer and direct unit calls to the appropriate staff members.
  • Maintain contact lists and other records for the Administration Unit.
  • Perform other related duties as assigned or requested.



  • Minimum 3 years of experience in providing administrative support to a member of the executive team, preferably in a legal or non-profit organization.
  • Proven experience in organizational skills with an exemplary professional and positive attitude.
  • Ability to function well in a fast-paced environment with excellent time management skills in dealing multiple projects and competing priorities.
  • Having good judgment in interpersonal skills and in managing confidential records.
  • High Proficiency in Microsoft Office Suite and the ability to learn new or updated software.
  • Excellent verbal and written communication skills.
  • Able to handle phone calls and communicate professionally and sensitively with people from all ethnic groups and social backgrounds.


Salary & Benefits

  • Starting salary range is $52,000 to $60,000 based on experience.
  • GBLS offers a generous benefits package, including low-cost health insurance, retirement contribution, and paid time off.


GBLS values diversity and encourages applicants from diverse backgrounds and experiences.

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How to Apply

How to Apply
  • Candidates should submit a letter of interest and resume to the Human Resources Team via email at jobs@gbls.org. Please refer to Job Code: ADMIN-ASST when applying for this position. Applications will be accepted until the position is filled, but applicants are encouraged to submit applications by January 8, 2023.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.


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