Full-Time Accounts Payable and Operations Assistant
Job Description
Applications Accepted Starting 07/12/24
Application Review Starting 07/26/24
The Accounts Payable and Operations Assistant is a key member of the Business Office team whose time is split between accounts payable functions and executive support for the Chief Financial and Operations Officer (CFOO). This position is responsible for the oversight of all aspects of vendor payment and management of trade payables. They also provide elements of executive assistance to the CFOO. They should collaborate with the business office team and display proficient accounting skills, strong attention to detail, ability to time manage, and align with the Miss Hall’s mission and core values. They provide support around communications and scheduling as well as other administrative tasks for the CFOO. Another significant responsibility of this position is the development and coordination of summer rental opportunities.
Miss Hall’s School is committed to diversifying its faculty and encourages applicants who are committed to bringing a diversity, equity, and inclusion lens to their work.
Miss Hall’s School inspires and encourages each girl to pursue the highest standards of learning and character; to contribute boldly and creatively to the common good; and to seek a purposeful life based on honor, respect, growth, and personal authenticity.
At Miss Hall’s School, we champion social justice; insist that all community members demonstrate respect for each other through words and actions; and affirm that diversity, equity, and inclusion are essential to learning and problem solving, discovery and personal growth, and cultivating empathy and cultural competency. Guided by these beliefs, and with the understanding that being an inclusive community requires ongoing work and commitment, we foster cross-cultural dialogue and allyship to honor and celebrate our diverse community.
Responsibilities
Accounts Payable:
• Facilitate timely and accurate payment of all vendor invoices and quarterly annuities, employee travel advances, electronic payments, and wire transfers as necessary
• Reconcile bank accounts and credit card statements
• Ensure adherence to the Cash Disbursement policies and procedures before disbursing funds
• Manage the vendor master file, including W-9s and certificates of insurance from vendors
Executive Support for CFOO:
• With guidance from the CFOO organize and facilitate the development of contracts for summer rentals
• Provide on-campus support for summer programs as needed, coordinate with other Finance & Operations leads to make sure programs have required support when on campus
Required Knowledge, Skills, and Abilities
• Demonstrated ability to manage the accounts payable and purchase order process
• Minimum of 3 years of experience in accounting and accounts payable inclusive of government reporting experience; Associates degree preferred
• Ability to produce accurate work as part of a disciplined, high-performing team in a fast-paced business office environment
• Excellent organizational skills, with the ability to learn and retain new information and to effectively manage multiple routine tasks concurrently
• Strong electronic media literacy, including proficiency with Microsoft Word and Excel
Hourly Wage Range $21.50 – $24.00
How to Apply
Email you resume and/or cover letter to hr@misshalls.org Or you can apply on out website https://www.misshalls.org/employment73 total views, 0 today