Full-Time Bookkeeper
Job Description
The Organization and Role
About Access Now
Access Now is an international human rights organization dedicated to defending and extending the digital rights of users at risk around the world, around issues of privacy, security, freedom of expression, and transparency. Our policy, advocacy, technology, grants, and operations teams have staff presences in Europe, Latin America, Middle East/North Africa (MENA), North America, and South/Southeast Asia, to provide global support to our mission.
About the Role
Supporting our global Operations Team, the Bookkeeper maintains correct and compliant records for Access Now’s financial transactions, according to US-based Generally Accepted Accounting Principles (GAAP), and works to continually improve internal financial controls across the organization. The role functions in a highly-detailed and fast-paced environment, using sound initiative at all times.
This position reports through the Senior Accountant, works in close consultation with the Financial Controller, and aligns under the Director of Finance. The Bookkeeper works closely with the Operations Team in the fiscal management of the organization.
What You Will Do
- Reconcile US bank statements, in addition to monthly corporate credit card account statements
- Process and create invoices, pledges and donations – and manage accounts receivable
- Enter reconciliations of all reimbursements, advances, credit card and debit card transaction data
- Record monthly journal entries and assist in accounting transactions
- Reconcile all accounts monthly
- Create time allocations forms and follow up monthly status reviews
- Enter payroll and related time allocations on a monthly basis
- Capitalize assets and maintain a depreciation schedule to post the annual journal entry
- Generate monthly budget-versus-actual reports and related initial analysis, particularly in preparation for Board Meetings
- Assist with annual audits and special project audits required by grant agreements
- Research minor-scope work related to banking and foreign currency transactions
- Assist with grant allocations and ad hoc reporting
- Perform base-level budget preparation tasks in Excel as required
- Review and complete documentation tasks across procurement and fixed assets registers
- Assist on new software implementation, as needed
- Assist with other assignments from Senior Accountant (or Financial Controller)
Skills, Education, and Mindset that You Bring
- Demonstrated professional-level work experience in accounting/bookkeeping
- Intermediate skill level in MS Excel (data filter, sort, basic formulas, Vlookups, pivot tables, etc)
- Hands-on knowledge and use of accounting software; e.g. FundEZ
- Not-for-Profit/NGO organization experience
- Ability to work with a team and work independently
- Strong written and verbal office communication skills, with ability to work across global teams, both financial and non-financial in role
- Exceptional attention to detail, with caution and capability to account for all transactions
- Strong ability to prioritize, plan, organize, execute, and bring tasks to completion
- Ability to thrive in a fast-paced environment across competing priorities and deadlines
- Adaptability, accuracy and independence
- Comfortable working with virtual environment and culture
- Experience with and proficiency in G Suite, including Gmail, Calendar, Drive, and Docs
Location
This is a full-time position, aligned with our New York City or Washington, DC offices, or another remote location within the US. At this time US-based Access Now Team Members are working in a hybrid remote/office environment. The successful candidate must have the legal right-to-work in the location in which they will be based. We are unable to sponsor visas or relocations for this role.
Remuneration
Access Now offers competitive salary – commensurate with experience – and benefits packages that align with our office localities. Initial placement within the salary range for this role is anticipated between $50,000 and $60,000 USD annually, and will be determined by depth of experience and preparation. Benefits for this specific role, include, paid healthcare – medical, dental, and vision – insurance, as well as access to a 401k retirement savings program match. Team Members also benefit from a strong global culture aligned around:
- Work-life balance…including a generous paid time-off program
- Professional development and growth opportunities
- Extensive workplace flexibility
- Connection to a diverse, global team of passionate, principled professionals
- Organizational resilience and support for all team members
- Opportunities to recharge (including one month of paid refresher leave after 4 years)
How to Apply
How to Apply Please submit the following documents:- Résumé/CV (removing all personally identifying information such as age, gender, marital status, photo and address)
- Thoughtful cover letter outlining your suitability for our role, with particular attention to your professional experiences in bookkeeping
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