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5 Feb 2021

Full-Time Registration and Logistics Coordinator

aiphr@aip.org – Posted by aiphr@aip.org College Park, Maryland, United States

Job Description


The American Association of Physics Teachers (AAPT) is seeking a detailed orientated and customer-centric Registration and Logistics Coordinator to support the Programs & Conferences team.  The position will serve the AAPT members while collaborating with internal staff and consultants.

This versatile role will be responsible for coordinating AAPT meetings and ensuring the quality of pre-meeting preparation, on-site logistics, registration, and online program content meets expectations. Your support will result in the successful execution of a variety of association meetings and events.


*This role is currently 100% remote and will eventually switch back to our office environment as AAPT continues to respond to the coronavirus, government mandates and considers the best action to keep the AAPT staff safe.

Proposal Packet Must Include: Cover letter, resume and a completed application.


What is AAPT?

We are the American Association of Physics Teachers. Our mission is to enhance the understanding and appreciation of physics through teaching. AAPT aspires to be the leading voice and driving force in physics education.

The American Association of Physics Teachers is a 501(c)(3) membership corporation. AAPT is an international organization for physics educators, physicists, and industrial scientists—with members worldwide. AAPT provides awards, publications, and programs that encourage teaching practical application of physics principles, support continuing professional development, and rewards excellence in physics education. AAPT was founded in 1930 and is headquartered in the American Center for Physics in College Park, Maryland.


Why Work for AAPT?

AAPT wants you to be safe!

During the COVID 19 pandemic AAPT took appropriate steps to ensure the safety of all AAPT staff by providing a flexible approach to remote work that ensured a safe and productive workforce could continue to pursue our mission and provide continued value to our stakeholders. The safety, health, and wellbeing of our staff are of the utmost importance to our Institute.


In addition to your safety, AAPT wants you to love working at the Association, and we have a workplace culture that supports that goal. With a small, friendly staff and our commitment to ongoing Learning and Development, we work hard to make sure AAPT is a rewarding place to work. Did we mention that you will work with amazingly talented colleagues in a variety of departments?


We offer a comprehensive and generous total compensation package including competitive pay, multiple healthcare options to meet your needs, commuter benefits, free parking (once we return to the office), tuition assistance, and an outstanding retirement plan.


Diversity Welcome!

We encourage and invite people from diverse backgrounds to apply and join our team. All applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, creed, marital status, gender identity or expression, political affiliation, personal appearance, national origin, ancestry, protected veteran status, physical or mental disability.



  • High School diploma or equivalent is required with a minimum of one year experience in the meetings and logistics industry. Some College preferred.
  • Excellent written and verbal communications are essential.
  • Knowledge of association management database systems (preferred; iMIS, RISE, Open Water, Lyris, Informz, Crystal Reports, ISG Project and iWEB builder).
  • Able to travel out of state to national meetings two times per year and for the New Faculty Workshop held locally (post COVID-19).

*The position is currently operating in a telework capacity until approximately June 2021.

* Candidates should complete the entire application, upload a cover letter and a resume.

Located in College Park, Maryland, AAPT is a professional society that is committed to providing the most current resources and up-to-date research needed to enhance a physics educator’s professional development. Learn more at www.aapt.org.

Share this role online (there may be a referral fee*)

How to Apply

Apply through the below link: https://americaninstituteofphysics.applicantstack.com/x/detail/a2bctxv6bf1s

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: conference planning, coordinator, and meeting planner. Salaries: Not Disclosed.

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