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2 Jun 2021

Full-Time Program Assistant

CNGNYPRMNYHR – Posted by CNGNYPRMNYHR New York, New York, United States

Job Description

Contract Term: Indeterminate

Term Details: This position is an LES (Locally Engaged Staff) position, subject to the Terms and Conditions of Employment for LES in United States

Mission: Consulate General of Canada in New York, USA

Number of Vacancies: 1

Schedule: Full Time

Job Category: Trade

Level: Administrative

Classification: LE-A2

Salary: 57,930.00 $ plus benefits

Location: New York, United States

Close date: 06/06/2021 11:59PM UTC / GMT

Language(s) of the interview: English

Summary of Duties

This is an exciting opportunity to work with the dynamic results-oriented International Business development team at the Canadian Consulate General in New York. We are seeking to hire an exceptionally hard working, creative, collaborative and results-oriented, with strong problem solving, critical thinking and administrative skills, and above all a self-starter committed to client success and prosperity.

Summary of duties:

  • Track budget resources, process claims/invoices/payments of vendors and maintain appropriate records and knowledge of policies.
  • Prepare contract forms for approval and track contracts with external service providers for completeness on behalf of the team.
  • Input data into CRM system(s) and generate reports on a biweekly basis.
  • Undertake research to prepare responses to enquiries from the public on a broad range of trade, innovation and investment-related subjects.
  • Lead on and update the team’s information management system(s) (e.g Salesforce, Sharepoint, etc.).
  • Research content to contribute to the Consulate’s LinkedIn and Twitter accounts.
  • Provide event planning support for curated initiatives and VIP visitor programs.
  • Provide outstanding administrative and organizational support to the team while reporting to the three Program Managers.
  • Work collaboratively with other administrative support staff in the program to ensure coverage.

Area of Selection

Open to applicants who are legal residents or citizens of the United States who are:

  • living in the New York Tri-State area;
  • employees of a Canadian Mission in the United States; and
  • spouses and dependents of Canada-based staff at the Consulate General of Canada in New York and Permanent Mission of Canada to the United Nations;

who meet all of the essential requirements stated below, and whose applications are received by the closing date. Please note that the Consulate General of Canada in New York will not reimburse relocation costs under any circumstance and that the Mission does not sponsor work authorizations directly or indirectly.

Equity, Diversity and Inclusion

  • Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture.
  • Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees to learn and develop their skills and competencies.
  • Canada’s strength is diversity and has played a key role in Canada’s history and development.  Because of this, the Consulate General of Canada in New York values equity, diversity and inclusion in our workforce and strongly encourage applications from Black, Indigenous and People of Colour.

Essential Qualifications

Candidates will initially be screened against the Essential Qualifications relating to education, experience and language. Candidates must clearly demonstrate in their cover letter and CV how they meet each of these essential qualifications.

Education

  • Degree from an accredited college or university; or equivalent combination of education and experience.

Language

Fluency in English (oral and written)

Experience

  • One year of recent* experience in an administrative support role in a professional office environment.
  • Recent experience tracking budget resources, and processing claims/invoices/payments.
  • Recent experience in supporting event planning, projects, initiatives, activities and VIP visitor programs.
  • Recent experience in drafting responses to public inquiries, including conducting research and writing correspondence.
  • Advanced use of Microsoft Office and CRM systems (e.g Salesforce, Sharepoint, etc.).

*Recent as defined in the last 7 years.

 

Rated Requirements

The Rated Requirements relating to knowledge, abilities and competencies will also be assessed. Methods of assessment may include, but are not limited to, a written examination, an oral in-person, remote or recorded interview, a role-play, practical tests, a presentation and/or psychometric assessment.

Knowledge

  • Role of the Canadian Trade Commissioner Service; and
  • General administrative and financial processes and procedures.

Abilities/Competencies

Abilities:

  • Manage multiple priorities with tight deadlines;
  • Use social media tools for promotion and/or to generate new business opportunities;
  • Working with a diverse client base and coworkers;
  • Take initiative to identify and solve problems; and
  • Microsoft Office: Word, Excel, PowerPoint, Outlook.

Personal Suitability:

  • Adaptability and flexibility;
  • Client focus;
  • Attention to detail;
  • Teamwork and cooperation; and
  • Integrity and resilience.

Asset Qualifications

  • CRM systems (e.g Salesforce, Sharepoint, etc.).
  • Ability to communicate in French.

Operational Requirements

Normal hours of work for this position are in accordance with the Locally Engaged Staff (LES) regulations of 37.50 hours per week.  Occasional overtime, including evenings and weekends, may be required with advance notice.

Conditions of Employment

  • Eligibility for a Government of Canada Reliability Status which includes a criminal and credit background check; and
  • Independent work authorization in the United States and status in accordance with United States protocol directives for foreign missions. In this respect, applicants must confirm independent work authorization in the United States (e.g. US Citizen, U.S Legal Permanent Resident (LPR), or specific visa categories (e.g. dependents of Diplomatic and Official Visas holders)) as required by the Department of State for employment in a foreign mission.

 

Important Notes

How to apply:

  • Applications will only be considered when received through our Job Opportunities Portal (http://www.wfca-tpce.com/vacancyView.php?requirementId=4510)
  • Candidates are required to upload a CV and cover letter in English or French.
  • Applications which do not include the requested documents or information will be rejected.
  • Any additional information must be included as part of these two attachments.
  • Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Important Notes:

  • Please do not use a tablet or cell phone to submit your application, as mobile browsers are not supported by our portal. Candidates should only apply using a laptop or desktop computer.
  • Only applications submitted in one of the official languages of Canada will be accepted (English or French).
  • Communication for this process will be sent via email. It is the responsibility of the candidates to ensure accurate contact information is provided and updated as required.
  • Candidates must provide an email address that accepts email from unknown users and regularly check their email, including spam folder.
  • Later in the process, reference checks will be sought for candidates who succeeded all of the assessments.
  • Our organization offers an inclusive workplace where respect, teamwork, and collaboration are part of our culture. Canada’s missions abroad are committed to promoting and supporting an environment free from harassment and discrimination, as well as encouraging and supporting employees with accommodation needs

How to Apply

  • Applications will only be considered when received through our Job Opportunities Portal (http://www.wfca-tpce.com/vacancyView.php?requirementId=4510)
  • Candidates are required to upload a CV and cover letter in English or French.
  • Applications which do not include the requested documents or information will be rejected.
  • Any additional information must be included as part of these two attachments.
  • Candidates who are unable to submit their application due to technical difficulties must report these to LES-E-Recruitment-WSHDC@international.gc.ca prior to the closing date. Failure to so will result in the application being rejected.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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