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16 Nov 2018

Full-Time Payroll Accountant

AIDS United – Posted by Washington, District of Columbia, United States

Job Description

Title: Payroll Accountant
FLSA Classification: FT/Exempt
Reports to: Director of Finance
Location: Washington, DC

AIDS United’s mission is to end the AIDS epidemic in the United States. The agency strives to achieve its mission through strategic grantmaking, organizational capacity building, formative research, and advocacy & policy work. With an annual budget of approximately $15 million and a staff of approximately 30, the agency was formed in 2010 by the merger of the National AIDS Fund and AIDS Action Council and has more than 20 years of experience in policy and grantmaking related to HIV and AIDS. Grantmaking initiatives focus on access and retention in care, advocacy in the deep south, syringe access, sector transformation and more.

Process semi-monthly payroll via ADP. Current timekeeping system is EZ Labor.
Compile payroll data such as hours worked, taxes, and insurance to be withheld, and employee identification number, from time sheets and other records.
Enter data into payroll system to compute wages and deductions.
Be sure program codes are set up and updated accurately within the timekeeping software.
Prepare semi-monthly reports.
Prepare and submit employee 403b payments.
Ensure accuracy of employee retirement plan matching contribution calculation. Preparation of annual retirement plan census information for testing and auditing. Involved with preparation and audit of information for Retirement Plan 5500 filing.
Prepare and process payroll-related journal entries, account reconciliations, and labor allocations as well as fringe allocations.
Receive, verify and approve all employee benefits related invoices and submit them for payment.
Prepare quarterly census reports for applicable agencies as required.
Apply for various state and city registrations as needed.
Reconcile state, city returns as well as 940’s, 941’s, and W-2’s as needed (quarterly, annually, etc.)
Assist external annual audit and annual Workers’ Compensation audit.
Assist in all month-end, quarter-end, and year-end closing activities including journal entry posting, balance sheet reconciliations and corporate expense allocation.
Maintain employee files and, files related to all employee related benefits.
General ledger maintenance including accruals, adjusting entries, account reconciliations, etc.
Coordinate activities within Accounting team to ensure proper entries are made in payroll, program costing, benefits, and various prepaid/advance accounts. Manage and maintain the accuracy of the General Ledger.
Other duties as assigned to meet the changing needs of the accounting team.

Ability to adapt to changing priorities.
Demonstrated effective and efficient customer service and problem-solving skills.
Ability to work independently and as part of a team.
Proficient in MS Word and Excel.
Non-profit with federal grants experience.
Human Resources experience.
Bachelor’s degree in Accounting, Finance, or related field.
Knowledge of GAAP and SOX.
Working knowledge of Intacct accounting software or, similar program.
At least 2 years of relevant experience in payroll.
ADP (or similar) software payroll processing experience.
APA and/or SHRM certifications.
Highly organized and attention to detail.
Excellent written and verbal communication skills.

Competitive salary is commensurate with experience and based on salary history. Exceptional benefits offered in a flexible work environment.

AIDS United is an Equal Opportunity Employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, age, disability, marital status, sexual orientation, military service/veteran status, citizenship status, genetic information, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status, genetic information, or any other protected status under federal, state or local law. We encourage applications from candidates of color and individuals living with HIV or histories of injection-drug use.

This position is in Washington, DC. Successful candidate will perform duties within the main office duty area and will have significant phone contact with public, trustees, high-level donors, corporate executives, and grantee staff. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position requires limited travel – less than 6 days per year.


These demands document the physical requirements of a specific job. Criteria may include: Lifting, Carrying, Push/Pull, Sitting/Standing (In Place); On Feet, Walking, Bending, Turn/Twist; Kneeling; Squatting; Crawling; Climbing; Reaching (Out)/Reaching (Up), Grasping, Wrist Turning; Pinching; Finger Manipulation, Hearing, Talking, working with a computer for eight hours, Working in close quarters. Communicating over the telephone for eight hours.

How to Apply

Please email cover letter to include salary requirements and resume to with the subject line “PAYROLL ACCOUNTANT.” Incomplete applications will not be considered. No phone calls, please. Due to the high volume of applicants only those selected for an interview will be contacted.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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