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18 Apr 2023

Full-Time Office Specialist, Nursing

humanresourcesNWFSC – Posted by humanresourcesNWFSC Niceville, Florida, United States

Job Description

SALARY:                                     $25,752-$34,243

LOCATION:                                 Niceville

FLSA STATUS:                             Non-Exempt

Duties and Responsibilities                                                                                                            

The Office Specialist – Nursing position is directly accountable to the Dean of Health Sciences and Business for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

  • Perform secretarial duties and participate directly in the work of the Nursing programs.
  • Serve as first point of contract for professionals, visitors, and students.
  • Secure details of specialized information regarding the services and operations of the programs.
  • Keep appointment calendars, schedule appointments, and coordinate meetings.
  • Receive and screen calls.
  • Open, process, and prioritize mail.
  • Take notes and minutes at conferences, meetings, and functions.
  • Maintain confidential student data.
  • Use Microsoft Office Suite to process letters, forms, reports, schedules, spreadsheets, requisitions, purchase orders and related paperwork.
  • Work with the Director of Nursing to maintain affiliation agreements and memorandums of understanding with clinical facilities.
  • Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
  • Assist in the preparation and maintenance of department records, maintain office supplies, and monitor programs and systems.
  • Assist in budget preparations and monitoring, including expenditures related to course fees.
  • Assist in scheduling classes and processing faculty assignments.
  • Coordinate arrangements for travel.
  • Assist with the selective admissions process as needed.
  • Register students in program courses as needed.
  • Support College activities to enhance the positive image of the College in the community.
  • Complete other duties as assigned.
  • Complete annual mandatory compliance training as part of the College’s risk management program.
  • Other duties as assigned.


  • College paid health insurance for employee, dependent coverage at employee’s expense.
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
  • Optional dental and vision insurance at employee’s expense.
  • Sick and Annual (Vacation) Leave accrual.
  • Time off for designated holidays, winter break, and spring break.
  • Flexible summer hours available.
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.


  • High school diploma or equivalent, plus a minimum of two years relevant work experience.
  • Detail oriented and able to multi-task effectively.
  • Demonstrated excellence in written and oral communication.
  • Ability to deal effectively with students and the general public.
  • Microsoft Office Suite proficiency. Specifically, a working knowledge of Word and Excel.
  • Ability to work as a team member and show a capacity for professional growth and development.
  • Associate degree or higher preferred.
  • Knowledge of medical terminology preferred.
  • Work experience in the higher education setting preferred.
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How to Apply

Please provide a complete application package that includes all of the following:
  1. NWFSC Application.
  2. Resume.
  3. A cover letter explaining why you consider yourself qualified for this position.
  4. Copies of unofficial transcripts.
 Application Deadline:  Review of applications will begin immediately. Position open until filled. To apply for this position, please visit our website: https://nwfsc.interviewexchange.com, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWFSC prohibits any form of discrimination on the basis of race, color, ethnicity, genetic information, national origin, religion, gender, gender identity, sex (including pregnancy), sexual orientation, marital status, disability, or age in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administration, Clerical, and Nursing. Salaries: 20,000 - 40,000.

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