Job Description

SALARY:                                     $25,752-$34,243

LOCATION:                                 Niceville

FLSA STATUS:                             Non-Exempt

Duties and Responsibilities                                                                                                            

The Office Specialist – Nursing position is directly accountable to the Dean of Health Sciences and Business for the following duties and responsibilities. The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carry out its mission.

• Perform secretarial duties and participate directly in the work of the Nursing programs.
• Serve as first point of contract for professionals, visitors, and students.
• Secure details of specialized information regarding the services and operations of the programs.
• Keep appointment calendars, schedule appointments, and coordinate meetings.
• Receive and screen calls.
• Open, process, and prioritize mail.
• Take notes and minutes at conferences, meetings, and functions.
• Maintain confidential student data.
• Use Microsoft Office Suite to process letters, forms, reports, schedules, spreadsheets, requisitions, purchase orders and related paperwork.
• Work with the Director of Nursing to maintain affiliation agreements and memorandums of understanding with clinical facilities.
• Retrieve data for reports, perform research and retrieval of records, and conduct statistical comparisons of information.
• Assist in the preparation and maintenance of department records, maintain office supplies, and monitor programs and systems.
• Assist in budget preparations and monitoring, including expenditures related to course fees.
• Assist in scheduling classes and processing faculty assignments.
• Coordinate arrangements for travel.
• Assist with the selective admissions process as needed.
• Register students in program courses as needed.
• Support College activities to enhance the positive image of the College in the community.
• Complete other duties as assigned.
• Complete annual mandatory compliance training as part of the College’s risk management program.
• Other duties as assigned.

Benefits                                                                                                                                               

• College paid health insurance for employee, dependent coverage at employee’s expense.
• College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
• College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
• Optional dental and vision insurance at employee’s expense.
• Sick and Annual (Vacation) Leave accrual.
• Time off for designated holidays, winter break, and spring break.
• Flexible summer hours available.
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.

Qualifications                                                                                                                                    

• High school diploma or equivalent, plus a minimum of two years relevant work experience.
• Detail oriented and able to multi-task effectively.
• Demonstrated excellence in written and oral communication.
• Ability to deal effectively with students and the general public.
• Microsoft Office Suite proficiency. Specifically, a working knowledge of Word and Excel.
• Ability to work as a team member and show a capacity for professional growth and development.
• Associate degree or higher preferred.
• Knowledge of medical terminology preferred.
• Work experience in the higher education setting preferred.

How to Apply

1. NWFSC Application.
2. Resume.
3. A cover letter explaining why you consider yourself qualified for this position.
4. Copies of unofficial transcripts.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: administration, Clerical, and Nursing. Salaries: 20,000 - 40,000.

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