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12 Jan 2021

Full-Time Office Manager

SEACC 6942 – Posted by SEACC 6942 Juneau, Alaska, United States

Job Description

 

Southeast Alaska Conservation Council is hiring!

Office Manager

 

Who We Are:

The Southeast Alaska Conservation Council (SEACC) is a small grassroots nonprofit based out of Juneau, Alaska, in the Tongass National Forest. For 50 years SEACC has been a regional conservation watchdog defending the remaining intact old-growth stands of the Tongass National Forest and the waters of the Inside Passage. We partner with local communities, Tribes, fishermen, businesses, and visitors to advocate for the conservation and sustainable use of our region’s natural resources, and preserve a uniquely Southeast Alaskan way of life. We mix policy and technical expertise with grassroots organizing and communication skills to engage the public, advance new policy, and maintain existing protections, that we ensure the interconnected whole of Southeast Alaska exists for future generations.

SEACC is committed to justice, equity, diversity, and inclusion and is currently working on an organizational statement jointly developed by board and staff that expresses our internal commitments, priorities, and pathways for advancing this work. This work is being undertaken by the organization as a whole and the effort around it is interwoven in all our programs and departments. Any future team member should share these values and priorities and be willing and interested in contributing to this ongoing internal work.

Office Manager

SEACC seeks a talented and experienced professional to coordinate and oversee SEACC’s daily administrative work. By owning everything administrative and operational, the Office Manager will ensure that our office runs smoothly and efficiently. The Office Manager works closely with and reports to the Deputy Director. She/he is responsible for being a first point of contact for SEACC, processing donations, paying bills, booking staff travel, assisting with fundraising appeals, answering phones, ordering office supplies and managing file storage.

 

The Office Manager is a full-time permanent nonexempt position. The salary range will be between $38,000-$44,000 depending on experience and skills. This position will be structured as a coordinator or a manager based on the skills and experience of the selected candidate, and the salary range will reflect that responsibility level. SEACC offers healthcare, three weeks of paid leave annually for new hires and four weeks after the first year, twelve days of paid sick leave annually, and a 401K plan with employer match contributions after the first year.

 

Responsibilities:

  • Manage SEACC’s daily finances such as: paying bills, reconciling credit cards, compiling bank deposits and other financial tasks in close consultation with outside bookkeeper.
  • Ordering and stocking office supplies, assisting with upkeep of our office and equipment.
  • Assisting with logistics for all staff and Board of Directors meetings and events.
  • Cheerfully answering phones and greeting clients and visitors to the office (Post Covid).
  • Seamlessly onboarding new employees by managing paperwork and anticipating questions.
  • Managing file storage and archiving procedures and ensuring compliance with records retention and confidentiality guidelines.
  • Managing SEACC’s business paperwork and maintaining appropriate registrations, licenses etc.
  • Processing donations to SEACC in a timely manner and assisting in thanking our donors.
  • Coordinating, arranging, and booking staff travel.
  • Maintaining a clean, tidy, and professional work environment, including by doing occasional dishes as needed, sweeping between office cleanings, and regularly taking out trash and recycling.

 

Qualifications
The ideal candidate:

  • Thrives in a fast-paced office environment and can manage a high volume of work efficiently without sacrificing quality.
  • Is known for being highly organized, with strong attention to detail.
  • Has a sense of urgency; even if a task is routine, it often must be done promptly.
  • Enjoys interacting with members of the public and solving problems.
  • Has excellent problem-solving skills and a strong sense of ownership over tasks, including follow-through, and is willing to do what it takes to get the job done.
  • Is relentlessly positive and flexible.
  • Is fluent in Microsoft Word and Excel as well as Adobe Acrobat; experience with QuickBooks, DropBox, Google Suite, and comfort with databases is a bonus.

 

Where you will work: SEACC’s main office and this position is located in Juneau, Alaska. During the pandemic the office is closed to the public and the majority of staff are working remotely.  The Office Manager is required to work from the office. SEACC has a strong covid policy. As needed the office closes down so that only the Office Manager works in the office enabling safe working conditions. Currently a small operations team works at least part-time out of the SEACC office in different rooms with a strict mask policy.

 

Application Process: Applications are due January 14; first round interviews will be scheduled for the week of January 19 and second round interviews will be week of January 25. Second round interview candidates will be required to supply three professional references. If this position is still posted on our website it hasn’t been filled – we will continue to accept and review applications until it is.

To Apply: Please submit your resume and a cover letter to Office Manager Linda Baumgartner at admin@seacc.org. The desired start date is no later than February 16, 2021 and could be sooner, depending on the chosen candidate.

 

 

 

 

 

How to Apply

To Apply: Please submit your resume and a cover letter to Office Manager Linda Baumgartner at admin@seacc.org. The desired start date is no later than February 16, 2021 and could be sooner, depending on the chosen candidate.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 20,000 - 40,000.

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