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29 Dec 2023

Full-Time Office Assistant III Public Works

Clark County Human Resources – Posted by Clark County Human Resources Vancouver, Washington, United States

Job Description

Job Summary

Clark County Public Works Office of the County Engineer is seeking an Office Assistant III (Customer Service Representative) to support the office’s customer service program.

Public Works is responsible for building and maintaining infrastructure that our community uses every day to include county roads and parks. This position provides complex customer service to internal and external customers, performing a variety of administrative support activities which contribute to efficient operations and require a thorough understanding of department and county programs and procedures.

Public Works staff can be proud of the difference they make each day in the lives of our community. Not only is there the day-to-day work of building and maintaining roads and parks, but there’s also inclement weather events where the staff come together as a team to keep the roads open for the traveling public. During inclement weather, this position is required to work in the office even though other county offices may be closed.

Provides advanced level customer service to internal or external customers by performing a variety of complex administrative support activities which contribute to efficient office operations and require a thorough understanding of department and County programs and procedures.

This position works in the office 100% of the time. There is not an option for remote or hybrid work. This position works a 9/80 schedule. This schedule consists of working nine hours a day Monday through Thursday and eight hours every other Friday with every other Friday off. This is a represented position within Local 307.

 

 

Qualifications

Education and Experience:

 

Three to five years of responsible and advanced administrative support experience including the full range of office and support functions; telephone and reception, word processing, spreadsheet and other personal computer applications, filing systems, mail, supplies, budgeting, accounting and others. In those positions requiring typing, the incumbents must, upon entry into the position, be able to type at a rate of no less than 55 words per minute.  May be required to possess or obtain a valid motor vehicle operator’s license.

 

Other combinations of education or experience, which would demonstrate the ability to perform the work, will be considered.

 

Specialized experience in the area of assignment is highly desirable.  However, this expertise is not required at entry into the classification.

 

In some positions, the incumbent may be required to posses or be able to obtain a valid motor vehicle operator’s license.

 

Some positions require or prefer certain bilingual skills.

 

Knowledge of: General office procedures and practices and of the specialized functions, policies, and procedures of the work unit; spelling, capitalization, punctuation and rules of grammar, and of the formats and clerical procedures used in performing the work; filing and record-keeping procedures; applicable laws, county codes, ordinances, and policies governing the work of the department and assignment; business English; PC computer applications such as word processing, spreadsheets and data bases; basic bookkeeping and/or cashiering methods and practices as required by the position.

 

Ability to: Establish and maintain cooperative and effective working relationships; master the more complex department processes, services and functions; operate standard office equipment such as computer software applications, telephones, facsimile machines, copy machines; apply sound judgment in making decisions independently in accordance with established policies, procedures, and regulations; effectively maintain harmonious relationships with customers, including co-workers; diffuse difficult or highly charged situations; follow oral and written instructions; effectively guide and assist other employees; evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques; communicate effectively both orally and in written form.

 

SELECTION PROCESS

 

If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

 

Application Review (Pass/Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

 

Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

 

Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process.

 

Employment References will be conducted for the final candidates and may include verification of education.

 

It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

 

 

Examples of Duties

Duties may include but are not limited to the following: This position is a direct link between the public and Public Works and is vital to the emergency response of the department providing customer service to internal and external customers. Duties may include:

  • Responding to requests and inquiries, providing information, listening to questions, and explaining procedures according to department guidelines from the public, internal staff, other agencies, and emergency services personnel such as 911 operators and law enforcement or refer to the appropriate source when needed
  • Responding to email requests and inquiries
  • Monitor the road maintenance radio
  • Dispatch road and park maintenance crews, as needed
  • Creates and assigns work requests for maintenance staff using a maintenance management system
  • Orders, maintains, and distributes supplies. Conducts related price surveys when required.
  • Conference room scheduling
  • Opening and distributing incoming mail
  • Coordinates and organizes meetings, activities, and functions; schedule rooms, assures notification of participants, arranges for necessary equipment and supplies.
  • Coordinates and completes a set of complex processes to support the work of internal customers; develops or recommends new processes, systems and work procedures.
  • Enters requisitions for purchase orders into Workday
  • Processes purchase card transactions and pays invoices with a purchase card
  • Process invoices for suppliers
  • Other duties as assigned

 

Provides advanced administrative support

  • Develops and maintains databases for tracking departmental/program information; creates and produces reports from databases as required and necessary.
  • Organizes and maintains maintenance management records, retrieves information and records as needed.
  • Researches, interprets, prepares, and maintains a variety of information and documents requiring knowledge of specific program requirements and terminology; creates written correspondence to customers regarding findings.
  • Works with other departments, agencies or external contacts to research or coordinate work assignments.
  • Uses spreadsheets to track, analyze and report quantitative information.
  • Assists in specially assigned or periodic data searches to develop or recover information from standard or non-standard sources.
  • May work with the public, clients, other departmental personnel, or staff of other agencies to interpret program procedures and guidelines, facilitate operations, or to assist in the training of staff.
  • Performs related duties as required.

 

 

Salary Grade

Local 307.6

 

 

Salary Range

$23.20 – $30.16- per hour

 

For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

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Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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