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23 Sep 2022

Full-Time Lead Analyst, Admin & Planning

BNY Mellon – Posted by BNY Mellon New York, New York, United States

Job Description

Organization Description

At BNY Mellon, we serve our internal clients by providing world-class accounting operations and control and decision support while instituting world-class change management Global Architecture, Design and Construction Management (ADCM) AND Real Estate Planning and Management (REPM) is responsible for establishing the programs for the occupancy and delivery of office space, amenities and all other ancillary space needs for BNY Mellon, coupled with an understanding of the needs of our businesses and business partner groups. ADCM and REPM are responsible for managing the real estate portfolios and the financial responsibilities to properly manage the bank’s occupancy footprint for all BNY Mellon entities.

Employer Description

For over 230 years, the people of BNY Mellon have been at the forefront of finance, expanding the financial markets while supporting investors throughout the investment lifecycle. BNY Mellon can act as a single point of contact for clients looking to create, trade, hold, manage, service, distribute or restructure investments & safeguards nearly one-fifth of the world’s financial assets. BNY Mellon remains one of the safest, most trusted and admired companies. Every day our employees make their mark by helping clients better manage and service their financial assets around the world. Whether providing financial services for institutions, corporations or individual investors, clients count on the people of BNY Mellon across time zones and in 35 countries and more than 100 markets. It’s the collective ambition, innovative thinking and exceptionally focused client service paired with a commitment to doing what is right that continues to set us apart. Make your mark: bnymellon.com/careers.

Job Description

ADCM/REPM Analyst role supports, and reports to, REPM and ADCM in the execution of their responsibilities, partnering with businesses, functions, internal stakeholders and clients.

The primary responsibilities of the incumbent will be to perform a full range of advanced, diversified administrative functions, typically of a responsible and confidential nature.


  • Supports all administration requirements of Executive(s), including calendar management, travel management and expense management
  • Responsible for the timeliness, quality, and accurate completion of own work as well as effective collaboration with leadership and the executive’s direct reports/wider team on behalf of the executive
  • Supports employee and contractor onboarding/off-boarding process
  • Effectively prioritizes the needs of the executive(s), managing competing requests and switching focus as needed, often negotiating a prioritization of activities
  • Effective management of calendar conflicts and short notice calendar changes
  • Process-oriented thinking with a strong attention to detail.  The ability to quickly assimilate multiple reports, emails, conduct quality assurance, scrutinize, and clarify exceptions and then summarize themes for executive’s review and/or approval
  • Participates with project teams, providing analytical expertise in support of project objectives and analyzes and synthesizes data and compiles it into reports or presentations
  • Supports a number of regular leadership/management business planning activities by overseeing development of meeting agendas, materials and follow ups including tracking owners and due dates
  • Manages communication and logistics for organization/department all-hands meetings and maintains organizational charts
  • Participate in ad-hoc special projects and initiative
  • Applies advanced problem-solving skills, judgement, and experience to analyze information
  • Conducts analyses and reporting in support of general business operations and planning activities
  • Gathers, organizes, and reviews operational data/metrics to analyze data for use in reports or presentations when needed
  • Keep abreast of organization and function operations and gains familiarity with company practices and organizational structures
  • Completes billing and expense activities, manages supply orders and resolves associated issues on behalf of the executive
  • Operate independently with minimal supervision and demonstrated problem solving ability
  • Strong knowledge of Microsoft Office programs especially in MS Word, MS PowerPoint and MS Excel

The successful candidate should have the below attributes:

  • Thinks and acts like an owner and holds others accountable by creating minutes that include owner names and due dates
  • Interactions are often at the leadership level. Displays ability to appropriately interact with leaders inside and outside the organization and ability to be proactive in building and maintaining strong working relationships that support effective completion of the assignments
  • The ability to work to tight deadlines, prioritizing tasks accordingly
  • Perceives risk at the right level and escalates when needed
  • Detail oriented with excellent organizational skills
  • Excellent communication skills with the ability to interact across all levels within the organization and deliver high quality service
  • Proven experience of successfully managing internal and external stakeholders both virtually and face to face, including leveraging influencing skills to achieve role objectives
  • Strong project management skills, supporting effective tracking of tasks through to successful completion
  • Demonstrate sound judgment and good decision making when working to resolve/solution challenging problems
  • Strong communication skills (both written and verbal) and strong interpersonal skills.
  • Operate effectively and collaboratively as part of a wider team and with wider business stakeholders
  • Effective collaboration and excellent communication skills (written and verbal)
  • Seen as approachable and helpful
  • Bachelor’s degree or the equivalent combination of education and experience is required. 4-6 years of total work experience preferred
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Job Types: Full-Time.


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