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1 Dec 2022

Full-Time Human Resources Coordinator

cityofdouglasvillehr – Posted by cityofdouglasvillehr Douglasville, Georgia, United States

Job Description

Salary Range: $20.1900 Hourly Onwards


This person in this position is responsible for assisting the Human Resources Department with day-to-day operations of the department including but not limited to recruitment, new employee orientation, financial duties, and employee recognition.  The incumbent’s work generally involves public contact, maintaining a variety of records, receiving phone calls, and coordinating and scheduling meetings.


  • Provides administrative support to the Human Resources Department
  • Assists Human Resources Generalist with recruitment, hiring, and employee orientation
  • Effectively manage schedules, calendars, travel, and expense
  • Schedules pre-employment medical screenings
  • Enters and updates employee information in the HRIS system
  • Acts as a privacy officer to ensure the at confidentiality of potential candidates, new hires, current employees and retirees is protected
  • Files and scans various documents for the Human Resources department
  • Maintains employee personnel files; ensures record retention schedule is compliant; maintains destruction of personnel files
  • Maintains I-9 documents for active and inactive employees
  • Assists Human Resources department in the coordination and logistics of training and wellness events
  • Attend onsite/offsite training requested by the Human Resources Director and Manager
  • Provide coordination and project support around various Human Resources initiatives and deliverables for meetings and programs set-up, break down and execution
  • Answers telephone and assists Human Resources department in returning departmental voice messages, emails and responding to employee and the public inquiries and requests
  • Provides information updates, advice and general communications on all human resources functions to City personnel; answers daily questions and requests for personnel services in a timely, accurate and productive manner
  • Receives, screens, takes messages and appropriately directs calls to the department; provides customer service to visitors and callers regarding information about or knowledge of department operations, policies, and procedures;
  • Schedules meetings with prospective vendors and trainers/educators
  • Assists in preparing documents in response to Open Records requests.
  • Responsible for ensuring adherence to timeframe for submission and accuracy of first report of injuries by department Directors and Supervisors; submits injury reports to Worker’s Comp claims examiner
  • Responsible for departmental invoices, accounts payables and travel requests; reviews and reconciles purchasing card expenses; enters BS&A financials for payment processing
  • Pick up, drop off & distribute incoming/outgoing time sensitive mail and correspondence for department.
  • Develop, review and implement internal processes and ensure continuous improvement
  • Collaborates with the Community Relations department on departmental marketing
  • Serves as a member of the Safety and Wellness Committees
  • Responsible for tracking of mandatory training
  • Maintains departmental office supps
  • Posts applicable legal notices and updates as required;
  • Reception duties
  • Undertakes various projects as assigned by the Human Resources Director and Manager
  • Performs other related duties as assigned.


A Bachelor’s degree in Human Resources, Business Administration, Public Administration or related field is preferred; and three (3) to five (5) years of related experience in a professional HR department; or an equivalent combination of education and experience.


  • Knowledge of the specialized principles and practices of public personnel administration, including examination, classification, compensation, in-service training, service rating techniques and employee relations;
  • Knowledge of local, state and federal legislation affecting personnel management;
  • Knowledge of local government organization and procedures;
  • Knowledge of City’s organizational structure, departmental functions and inter- relationships;
  • Knowledge of the operation of general office equipment including calculator, computer keyboard, computer word processing or other programs, telephone, telephone console, or copy machine as required;
  • Knowledge of basic mathematical and accounting procedures;
  • Knowledge of ADP payroll software
  • Skill in operating a computer;
  • Skill in communicating both orally and in written form;
  • Skill in researching complex issues and developing recommended actions;
  • Ability to develop, implement and evaluate new and revised procedures, methods and standards;
  • Ability to maintain confidentiality and exercise considerable skill in information handling, privacy of records and judgment;
  • Ability to respond effectively to the most sensitive inquiries or complaints;
  • Ability to define problems, collect data, establish facts, and draw valid conclusions;
  • Ability to establish and maintain effective working relationships with City officials, employees and the public.


The work is sedentary work and requires speaking and talking.


Incumbent works in a safe and secure work environment that may periodically have unpredicted requirements or demands.

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How to Apply

Apply online here: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=3a1e9ad3-18df-4db4-b5e3-0105eee3c8ca&ccId=19000101_000001&type=MP&lang=en_US

Job Types: Full-Time. Job Tags: administration, coordinator, Government, and HR.


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