Full-Time Facilities Administration Manager
Job Description
Our team is looking for an experienced Facilities Administration Manager to join our team. We are looking for someone who thrives in providing facility needs timely and with a high level of customer service. Do you enjoy building long-lasting relationships with vendors? Do you have a strong attention to detail and accuracy? Are you able to provide proper judgment in applying criteria to new and unusual problems? Do you possess great problem-solving skills and work well under pressure and time constraints to meet deadlines? If so, our team is looking for you!
ABOUT BETA HEALTHCARE GROUP:
BETA Healthcare Group (BETA) is the largest professional liability insurer of hospitals on the west coast, providing coverage to more than 600 hospitals and healthcare facilities and provides workers’ compensation coverage for over 70,000 healthcare workers in California. BETA also has a long-established and growing commitment to physicians, providing medical professional liability coverage to nearly 6,000 physicians and more than 50 medical groups. Beyond primary liability and workers’ compensation coverage, BETA provides an entire suite of alternative risk and insurance services, including excess healthcare professional liability coverage, excess workers’ compensation coverage, third-party claims administration services, risk management consulting services and claims management consulting services. Whether with hospitals, medical groups, clinics or hospices, BETA has earned a reputation for financial strength, rate stability, quality service and breadth of coverage that is unparalleled in the industry. For 2023-2024 renewal, we achieved 98% member retention.
ABOUT THIS ROLE:
This role will report to the Facilities Manager and provide support to the Granite Bay office, but be a back up to our other offices for all facility needs. This position is exempt and is required to be in office 5 days a week. At times, this position may require you to work out of normal business hours to meet vendors. Additionally, this position will require you to travel to our other office locations in northern and southern California a few times a year.
IN THIS ROLE YOU WILL:
Facilities Support
- Be a point of contact for all facilities related issues, upgrades, malfunctions and employee related issues
- Manage building security access
- Coordinate safety and fire drills, safety meetings, emergency evacuation plan/documents and update IIPP
- Prepare and distribute minutes of Safety Meetings
- Assist the Facilities Manager in resolving all facility needs
- Follow and track Granite Bay safety tickets
- Enroll new hires in Safety Training
- Assist in ergonomic assessments and follow up for employees
Office Support
- Plan and coordinate office events
- Order supplies (office, first aid supplies, and snacks), stock and manage supply inventory
- Manage petty cash disbursements and reconciliation
- Assist in special projects as requested
- Make deliveries and pickups as needed
What Success Looks Like:
After the first six months, you will emersed in the BETA culture learning the values and the responsibilities of the role under minimal supervision.
After the first year, you will have fostered relationships with internal departments and external vendors and have the capacity to meet major challenges.
REQUIREMENTS:
- High School Diploma or G.E.D. required
- Minimum of 3-5 years’ experience with facility related interaction, vendor exposure, office management, and customer service
- Experience managing multiple projects
- Knowledge of administrative procedures and systems
- Excellent organizational and time management skills related to project management
- Proficient with Microsoft Office Suite
- Excellent verbal and written communication skills with a high degree of accuracy
Hiring base salary range: Up to $78,000 annually depending on experience
- Note the amount listed is the base pay range; additional compensation may be available for this position.
Check out our benefits page for more information and complete your application www.betahg.com/careers
Please no recruiting firm solicitation.
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