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23 Sep 2020

Full-Time Executive Assistant

DefinedCrowd – Posted by definedcrowd Seattle, Washington, United States

Job Description

Who are we?

Who is DefinedCrowd? Well, from a technical point of view, we leverage the power of a global crowd to provide some of the world’s biggest companies with the high-quality data they need to power their artificial intelligence. We’re instrumental to the progression and development of artificial intelligence and we couldn’t be prouder or more inspired to be involved in an industry that is changing the world.

From a personal point of view, we’re a group of big thinkers, high achievers and creative problem solvers. We bond over our shared love of software engineering, data science, and strong coffee. We like online gaming, running marathons, and team drinks. We celebrate authenticity and diversity and we’re invested in what we do. Our mission? World domination, obviously!

What will you do?

  • Provide high-level administrative support to ultra-busy CEO
  • Develop a deep understanding of critical components of the business and key partnerships to provide strategic support to the CEO and a global leadership team.
  • Manage CEO’s complex and dynamic calendar ensuring all meetings are aligned and consistent with CEO’s priorities
  • Book complex and frequently changing travel itineraries both domestic and international for CEO
  • Manage passports, visas, and ensure that all travel documents are up to date
  • Schedule and coordinate calls and meetings in multiple time zones
  • Provide high quality interactions and clear and consistent communications with team members, board members, investors, and consultants
  • Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using MS Office.
  • Implement ongoing process improvements using technology and best practices to facilitate the effectiveness of team operations
  • Organize, execute, drive, and assist with team activities, team meetings, all-hands meetings, off-sites, lunches, and team social events
  • Take on ad hoc projects as they arise based on interest and as time permits
  • Maintain strict confidences around highly sensitive information
  • Evening and weekend work will be required as job duties demand.
  • Respond to and coordinate CEO’s personal requests to minimize distraction from work


Who are we looking for?

  • 7+ years of experience as an Executive Assistant
  • Experience with executive level calendar management
  • Experience with domestic and/or international travel coordination
  • Experience with Microsoft Office Products
  • Flexibility to accommodate urgent schedule changes or requests that may require periodic evening and weekend calendar checks, as well as remotely support
  • Collaboration and partnership skills with key internal stakeholders and leadership team
  • High level of integrity and discretion in handling confidential information
  • Dependability is critical on tracking, prioritization and timely execution of tasks within deadlines
  • Bachelor Degree

How to Apply

Apply below

Job Categories: LGBT. Job Types: Full-Time. Job Tags: calendar management, events coordination, executive assistant, meetings coordination, and pa. Salaries: Not Disclosed.

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