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2 Dec 2022

Full-Time Executive Assistant

Sandra – Posted by Sandra Colorado Springs, Colorado, United States

Job Description

At USA Triathlon, we believe that life is better when you swim, bike and run.

USA Triathlon is the Olympic and Paralympic National Governing Body (NGB) for the sport of triathlon and all things multisport and is the largest multisport organization in the world. We spend every day thinking about ways to grow and support the sport. We’re building the most innovative service organization in sports and transforming lives by inspiring participation to help communities become healthier. We also represent our country at the highest levels of international competition, striving to win medals with class and integrity.

We are defining the modern-day NGB, with innovation as a cornerstone of our strategy. We are guided by principles of service leadership, performance excellence, collaboration, and diversity and inclusion at all levels of the organization. Our focus on listening, collaborating and adapting our existing model has allowed us to create step function changes in our business model, governance and constituent support, and play a leadership role throughout the Olympic and Paralympic Movement.

We are all about going above and beyond to serve the triathlon community, and we work equally hard to serve our teammates. We are committed to being the best place to work in the U.S. Olympic & Paralympic movement by focusing on hiring, training and promoting talented, dedicated, passionate individuals who want to get better every day. We have unlimited vacation, Mental Health Days, access to the U.S. Olympic & Paralympic Training Center and so much more.

Come to Colorado Springs, ranked No. 4 as a Best Place to Live by U.S. News & World Report in its 2020-2021 survey!  USA Triathlon was selected as one of Front Office Sports Best Employers in Sports in 2020 and 2021! USA Triathlon was also selected as an honorable mention in Outside Magazine’s 2020, 2021 and 2022 Best Places to Work. USA Triathlon has been nationally recognized for its commitment to Diversity, Equity, Inclusion and Access, having been awarded the USOPC’s Advancements in Diversity and Inclusion Award in 2017 and the USOPC’s National Governing Bodies’ Diversity & Inclusion Choice Award in 2018, 2019 and 2021. Be part of the Olympic & Paralympic movement. Hone your skills and expertise while creating opportunities for triathletes to live their best lives.


We hope you are ready for a fulfilling challenge.


Position Summary 


The Executive Assistant is a full-time position with three specific areas of responsibility: administrative support to the Chief Executive Officer; administrative support to the Executive Leadership Team as well as administrative support to the Human Resources Manager.


General Duties and Responsibilities


CEO Executive Assistance

  • Prepare digital, audio-visual, and hard copy presentation materials and periodic reports using multiple software programs
  • Draft correspondence and/or communicate directly on CEO’s behalf as requested
  • Manage CEO contacts, office files, and other record keeping, including legal and other sensitive, confidential documents
  • Special project research, database development and management, targeted event support, and other projects as directed


CEO & Leadership Team Travel and Calendar Management

  • Handle day to day activities of senior executives, including managing calendars for internal and external meeting requests, domestic and international travel reservations, conference calls, and other events
  • Manage executive team expenses including travel reimbursements and monthly credit card reconciliation
  • Distribute meeting agendas, take notes/minutes, and distribute follow-up/action items
  • Assist Human Resources Manager with governance related tasks
  • Other duties as assigned





  • 1-2 years’ experience as a C-level Executive Assistant or Senior Administrative Assistant
  • Expert-level proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint
  • Excellent verbal and written communication skills
  • Ability to maintain absolute confidentiality
  • Proven ability to independently take appropriate action and make sound decisions within scope of authority
  • Ability to create, compose, and edit written materials
  • Highly organized with the ability to prioritize and track multiple ongoing tasks; exceptional attention to detail
  • Proven ability to establish and maintain effective professional relationships with all staff levels, volunteers, key executives and public
  • Ability to work in a fast-paced, high-pressure environment as part of a team atmosphere, including effective coordination with members of other departments


Additional Preferred Skills


  • Graphics and audio-visual experience including Adobe Pro as well as knowledge of Mac/iOS
  • Ability to deal with non-routine matters and special projects with minimal instructions and oversight



Please provide a resume and a cover letter in which you briefly describe why you are the ideal candidate for this position.


Additional Job Information:

Location: Colorado Springs, CO

Hiring Pay Range: $45-$53k

This is a full time, non-exempt position.

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How to Apply


Job Types: Full-Time.


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