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12 Feb 2024

Full-Time EMS Administrative Specialist (Administrative Specialist 2)

Oregon Health Authority – Posted by Oregon Health Authority Portland, Oregon, United States

Job Description

The Oregon Health Authority (OHA), Public Health Division (PHD), Health Care Regulation and Quality Improvement Program (HCRQI) is recruiting for a EMS Administrative Specialist to provide  assistance to the EMS and Trauma Systems Program Manager on the ongoing direction of the program and performs administrative research, analysis, and/or evaluation in support of an agency program or operation. In this position, you will be reviewing Oregon laws, rules, policies and procedures, and assisting with its application to the EMS education scene and the EMS & Trauma Systems Committee work.

You will have regular interaction with Oregon EMS educational institutions and Oregon EMS agencies and hospitals to assist them in legislative implementation of new Oregon EMS Statutes and Rules, and EMS Program Policies & Procedures.

You will coordinate the efficient flow of documents, act as the coordinator for technical manuals, directives, policies, and procedures and will be responsible for the development of new educational material in alignment with upcoming legislative changes. You will respond to public inquiries and assist the program with office purchases and provides agency and customer support.


OHA values service excellence, leadership, integrity, health equity and partnership and has a strategic goal to end all health inequities by 2030.


What’s in it for you?
The public health division is a team of passionate individuals working to promote health across the lifespan of individuals, families, and communities. We value and support unique perspectives using a trauma-informed approach and aim to reflect these values in our hiring practices, professional development, and workplace. We are committed to racial equity as a driving factor to improve health outcomes for all communities that experience inequities.

  • We offer exceptional medical, vision and dental benefits packages for you and your qualified family members, with very low monthly out-of-pocket costs. Try this free virtual benefits counselor by clicking here: https://www.oregon.gov/oha/pebb/pages/alex.aspx
  • Paid Leave Days:
    • 11 paid holidays each year
    • 3 additional paid “Personal Business Days” each year
    • 8 hours of paid sick leave accumulated every month
    • Progressive vacation leave accrual with increases every 5 years
  • Pension and retirement programs
  • Optional benefits include short-term disability, long-term disability, deferred compensation savings program, and flexible spending accounts for health care and childcare expenses.
  • Click here to learn more about State of Oregon benefits.


At least 85% of the work of this role may be conducted remotely with full access to the needed operating systems and technology. There are times that work will need to be conducted onsite for hybrid committee meetings, staff meetings, or trainings at the Portland State Office Building located at 800 NE Oregon Street, Portland, OR 97232. Work location can be changed at any time at the discretion of the hiring manager.

OHA values health equity, service excellence, integrity, leadership, partnership, innovation and transparency. OHA’s health equity definition is “Oregon will have established a health system that creates health equity when all people can reach their full potential and well-being and are not disadvantaged by their race, ethnicity, language, disability, age, gender, gender identity, sexual orientation, social class, intersections among these communities or identities, or other socially determined circumstances. Achieving health equity requires the ongoing collaboration of all regions and sectors of the state, including tribal governments to address: the equitable distribution or redistributing of resources and power; and recognizing, reconciling, and rectifying historical and contemporary injustices.” OHA’s 10-year goal is to eliminate health inequities. Click here, to learn more about OHA’s mission, vision and core values.



Minimum Qualifications

  • Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
  • An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR
  • An equivalent combination of education and experience.


Desired Attributes

  • Experience in creating and maintaining a work environment that is respectful and accepting of diversity among team members and the people we serve.
  • Knowledge of the principles of EMS & Trauma Systems in Oregon.
  • Knowledge of processes used to develop short and long range goals and objectives.

Ability to assist management in the development of short and long range goals and objectives.

  • Knowledge of research techniques sufficient to collect, analyze, interpret and report data in both a narrative and statistical format.
  • Experience interpreting laws, rules, policies and procedures and applying interpretations to specific situations.
  • Experience performing technical or administrative support functions requiring independent judgment, decision making and problem resolution.
  • Experience communicating orally to explain decisions, services, or programs, or resolve problems through negotiation.
  • Experience making independent judgments and decisions in the application and explanation of laws and rules or policies and procedures.
  • Experience composing written communications such as responses to inquiries, narrative reports, instructional materials, etc.
  • Experience coordinating diverse activities to ensure completion of projects, tasks, and assignments.
  • Ability to learn and work within specific agency programs or operations, policies and procedures affecting assigned work.
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How to Apply

Complete the online application at Oregonjobs.org using job number REQ-148621

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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