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8 Jul 2025

Full-Time Communications and Program Administrative Assistant

Sari117 – Posted by Sari117 –  Topeka, Kansas, United States

Job Description

COMMUNICATIONS AND PROGRAM ADMINISTRATIVE ASSISTANT

 

Kansas National Education Association (KNEA) seeks qualified candidates for the Administrative Assistant position supporting the Directors of Communications, Teaching and Learning, and Organizing.

 

Position Description: The Administrative Assistant supports the Directors of Communications, Teaching and Learning, and Organizing with various functions related to ongoing projects in support of their respective programs. The position offices at KNEA Headquarters in Topeka, Kansas.

 

Qualifications:

  • Proficiency with various computer programs, including the Adobe Suite and the Microsoft Office Suite
  • Knowledge of or ability to easily learn various digital platforms, including websites, mobile applications, etc.
  • Graphic design and layout for various production materials
  • Strong oral and written communication
  • Excellent organization and self-motivation
  • Ability to work effectively under the pressure of deadlines and high-quality standards, using good judgment in effectively managing changing priorities and resolving conflicts
  • Strong grammar, editing, and proofreading skills
  • Basic knowledge of working with the media
  • Ability to work effectively as a member of a team
  • Ability and willingness to maintain confidentiality, support KNEA’s mission, and work in an ever-changing environment

 

Position Responsibilities:

  • Provide general administrative support with minimum supervision and direction, including document preparation, file management, answering and triaging calls, handling office correspondence, preparing reports, assisting with calendar management, and periodic switchboard coverage
  • Maintain and update digital assets, including content-managed websites, mobile applications, messaging interfaces, e-pub platforms, and web form systems
  • Produce print and digital publication layouts per program standards
  • Coordinate with the print shop and external vendors to ensure timely delivery of all print materials
  • Assist with content production for web and podcasts, visual media, and interactive digital content
  • Assist with planning, arranging, and implementing meeting and training logistics
  • Maintain contact rosters for training cadres, task forces, focus/work groups, and member engagement with KSDE, KSBoE, and other committees
  • Maintain negotiated agreement records, settlement reports, and salary schedule analysis
  • Coordinate document retention materials
  • Prepare and distribute materials
  • Assist with research and data gathering
  • Error-free proofreading and light copy editing
  • Perform other duties, as assigned

 

Compensation and Benefits:

  • Under the KNEA and Kansas Auxiliary Staff Organization contract
  • Salary range: $36,000-$45,000, commensurate with experience
  • Employer-provided health and dental insurance; life and long-term disability insurance; retirement; and generous vacation, sick, personal, and holiday leaves, as provided in the contract

 

KNEA is an Equal Opportunity Employer.

We celebrate diversity and are committed to creating an inclusive environment for all employees.

How to Apply

Qualified candidates should email a cover letter, resume, and three (3) references to Sarah Meyer, Executive Assistant, sarah.meyer@knea.org. Applications must be received by July 22, 2025, at 5:00 p.m. CST.

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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