JOB SUMMARY

This person in this position is responsible for planning, organizing, and directing the financial operations of the City government. The incumbent must be able to exercise independent judgment and work under the direct supervision of the Finance Director.

ESSENTIAL JOB FUNCTIONS

• Coordinate the annual audit process to include reviewing year-end accounting records; making adjusting journal entries; preparing audit reconciliations and schedules; working closely with the auditor during audit fieldwork, verifying the audit document is complete and accurate; compiling the Comprehensive Annual Financial Report and work with the auditor in the preparation of the management discussion and analysis.
• Manage accounting cycle including, preparing journal entries and adjustments, monthly financial statements, and special purpose reports. Maintain, analyze, and reconcile all subsidiary and general ledger accounts and bank statements
• Assists with the annual budget process
• Review accounting and treasury policies and procedures to ensure that adequate internal controls are developed and maintained
• Review financial record-keeping activities such as purchasing/accounts payable, accounts receivable and fixed assets
• Provides technical advice, counsel and direction to the Finance Director and department heads as necessary to ensure effective administration and implementation of City-approved policies, plans, procedures and systems;
• Files various federal and State financial reports; dissemination of annual financial report
• Trains staff on changes in regulations, information systems and general accounting principles as related to each function within the Finance Department as needed;
• Implements and installs all changes to the financial reporting system, as required;
• Works with the public regarding City finances and collections; explains and enforces City policies and procedures regarding finances
• Monitors the property tax collection process
• Files the annual continuing disclosure reports and ensures all debt service-related activities are complete
• Research financing and investing options for the city and makes recommendations to the Finance Director
• Reviews the general ledger system for proper entries and compliance with state and federal regulations; prepares necessary report
• Approves bank reconciliations, invoices, journal entries, and budget amendments adjustments.  invoices; and budget adjustments
• Approves employee’s time and monitors vacation requests
• Performs other related duties as required and special projects as assigned
• Attend council meetings when needed

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS 

Bachelor’s degree in finance, business administration or closely related field and (5) years of relevant experience; or an equivalent combination of education and experience; or must complete bachelor’s degree within 18 months of employment.

KNOWLEDGE, SKILLS AND ABILITIES 

• Advanced   knowledge of public accounting, utility accounting, fixed assets accounting, finance, budgeting and auditing principles, procedures and techniques;
• Advanced knowledge of principles and practices of public financial administration, including budget preparation;
• Advanced   knowledge of statistical methods, techniques and financial report preparation;
• Advanced knowledge of computerized financial system design and analysis;
• Advanced knowledge of principles and practices of fund investing procedures and cash management;
• Knowledge of administrative practices and principles including goal setting, program budget development and implementation;
• Knowledge of City ordinances, City investment policies and bond agreements, property tax allocation, property tax billing, federal and state payroll taxes and laws governing local governments;
• Knowledge of general office procedures, policies and equipment
• Work effectively with people from all backgrounds, with dignity and respect
• Establish and develop productive, positive working relationships with others, both internally and externally;
• Show respect and understanding of diverse points of view
• Ability to communicate effectively about the City’s finances to individuals and groups;
• Ability to interpret and apply related federal, state and local laws;
• Ability to apply sound administrative and fiscal practices;
• Ability  to write  clear, comprehensive explanatory texts to accompany financial reports;
• Ability to prepare accounting/financial data projections;
• Ability to present ideas effectively orally and in writing;
• Ability to supervise the work of departmental staff including, coordinating, assigning, monitoring, and evaluating work; hiring, training, counseling, and disciplining staff; and processing grievances;
• Ability to establish and maintain effective working relationships with staff, other City employees/departments, City officials, and the public;

PHYSICAL DEMANDS

The work requires the incumbent to sit at desk with intermittent standing, walking, or occasionally lifting objects.

WORK ENVIRONMENT        

The incumbent regularly make decisions that could lead to major community or organizational consequences if there is a failure to make the appropriate decision at the time.