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22 Feb 2023

Full-Time Administrative Specialist II – $1,500 SIGNING BONUS!

NC Department of Transportation – Posted by Dan –  Raleigh, North Carolina, United States

Job Description

How to Apply
You MUST apply at https://bit.ly/3Kvehmq by Feb 27, 2023 at midnight EST to be considered.
 
NCDOT is a Great Place to Work.
Don’t take our word for it. Read what our people are saying at https://bit.ly/NCDOTGreatPlaceToWork.
We are the highest rated state agency for employee satisfaction on Glassdoor with 240+ reviews.
 
NEW HIGHER PAY: $37,577 – $65,760 + $1,500 SIGNING BONUS!
The Challenge
We are looking for an experienced Administrative Specialist to join our Project Management team that manages the scope, schedule, budget, quality, and risk for a broad range of transportation projects.
In this role you will:
    • Assist the Manager of the Project Management team in our day-to-day administrative operations.
    • Initiate all personnel actions such as hiring, promotions, reallocations, separations, and Family Medical Leave in our BEACON online database.
    • Create, compile, and generate personnel reports for management (i.e., vacancy reports, personnel action reports, salary comparisons/analysis, equity reports, employee/position reports etc.).
    • Learn, initiate and complete our Notice to Proceed (NTP) process.
    • Process invoices for payment to Private Engineering Firms in our SAP online database.
    • Maintain personnel files, position numbers, position descriptions, unit org chart, unit directory, and employee work schedules.
    • Prepare requests to post vacant positions, serve as point of contact for our job postings.
    • Use our online NeoGov Applicant Tracking system to perform hiring manager duties and schedule candidate interviews.
    • Prepare paperwork for out-of-state travel.  
    • Supervise payroll functions and serve as back-up as needed.  
    • Manage record retention, archival, and disposal activities.
    • Serve as our performance management liaison using our NCVIP Performance Management system.
    • Manage our fixed assets, training, credit cards (p-card), and serve as our BSIPS security coordinator.
 
What You Bring
    • Experience applying office management techniques, company policies, and practices.
    • Computer skills in Microsoft Office (Word, Excel, and Outlook) and using online databases.
    • Customer service skills solving customer problems and challenges.
    • Experience prioritizing work, managing processes and procedures to complete work assignments, and meeting deadlines.
    • Knowledge of online databases, especially using the State’s BEACON database and/or SAP.
    • Experience creating purchase orders, processing invoices, and managing budgets.
 
Education & Experience
    • High school/GED diploma, and
    • 4+ years of relevant experience; or
    • An equivalent combination of education and experience.
 
Questions?
Call me: Claire Chiancone at 919-707-1620.
 
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See all NCDOT jobs at: https://bit.ly/ncdotjobs
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How to Apply

You MUST apply at  https://bit.ly/3Kvehmq

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: #Administrator, Admin, Award Winning, Government, great place to work, Living Wage Employer, ncdot, office, Public Sector, and Veteran Friendly. Salaries: 60,000 - 80,000.

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