Full-Time Administrative Specialist II – $1,500 SIGNING BONUS!
- Assist the Manager of the Project Management team in our day-to-day administrative operations.
- Initiate all personnel actions such as hiring, promotions, reallocations, separations, and Family Medical Leave in our BEACON online database.
- Create, compile, and generate personnel reports for management (i.e., vacancy reports, personnel action reports, salary comparisons/analysis, equity reports, employee/position reports etc.).
- Learn, initiate and complete our Notice to Proceed (NTP) process.
- Process invoices for payment to Private Engineering Firms in our SAP online database.
- Maintain personnel files, position numbers, position descriptions, unit org chart, unit directory, and employee work schedules.
- Prepare requests to post vacant positions, serve as point of contact for our job postings.
- Use our online NeoGov Applicant Tracking system to perform hiring manager duties and schedule candidate interviews.
- Prepare paperwork for out-of-state travel.
- Supervise payroll functions and serve as back-up as needed.
- Manage record retention, archival, and disposal activities.
- Serve as our performance management liaison using our NCVIP Performance Management system.
- Manage our fixed assets, training, credit cards (p-card), and serve as our BSIPS security coordinator.
- Experience applying office management techniques, company policies, and practices.
- Computer skills in Microsoft Office (Word, Excel, and Outlook) and using online databases.
- Customer service skills solving customer problems and challenges.
- Experience prioritizing work, managing processes and procedures to complete work assignments, and meeting deadlines.
- Knowledge of online databases, especially using the State’s BEACON database and/or SAP.
- Experience creating purchase orders, processing invoices, and managing budgets.
- High school/GED diploma, and
- 4+ years of relevant experience; or
- An equivalent combination of education and experience.
How to ApplyYou MUST apply at https://bit.ly/3Kvehmq
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