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18 Nov 2022

Full-Time Admin Specialist – NEW HIGHER SALARY!

NC Department of Transportation – Posted by Dan Winston-Salem, North Carolina, United States

Job Description

How to Apply
You MUST apply at by November 28, 2022 at midnight EST to be considered.
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NEW HIGHER SALARY: $35,788 – $62,628
The Challenge
We are looking for an Administrative Specialist to join our Winston-Salem District 2 team.
In this role you will:
    • Perform office administration tasks to support our administrative, program, and technical operations.
    • Lead project administration activities related to Hicams data entry, certified payrolls, records review, IPad management, technician training, SharePoint entry, and TIM’s entry.
    • Create and send emails to Contract and Department staff.
    • Review final estimate assemblies, ticket books, and pay record books for conformance with accepted standards and the Construction Manual and check certified payrolls against project diaries and wage interviews.
    • Notify engineering staff of discrepancies, sets up project files, and record meeting minutes.
    • Serve as project traffic notice coordinator providing TIMS entry and public notice announcements.
    • Review and schedule classes and assessments with Materials and Tests Unit.
    • Order equipment for project inspection, sampling, and testing.
    • Manage records, reports, and filing, public contact.
    • Answer calls and direct them to appropriate staff.
    • Serve as a backup receptionist for Division phones during lunch or when needed.
    • Process and approve time entry/payroll, process invoices, and maintain purchase order contracts and accounts payable using our  SAP system.
    • Create requisitions, travel expense vouchers, HiCams entries, and TIMS entries.
    • Perform HR duties including learning policies and procedures, processing actions for our hiring process, Family Medical Leave Acts, retirements, and separations.
    • Assist our District staff with investigations and preparation of road additions/abandonments, driveway permits, house moves, site plans, and encroachment agreements.
    • Ensure training compliance for our District office by maintaining staff records and certifications.
    • Process certified payroll for contracts including collecting, reviewing, scanning, and filing.
    • Prepare correspondence, perform filing, and handle incoming/outgoing mail.
    • Scan correspondence, submittals, meeting minutes, densities, ticket books, supplemental agreements, claims and other project related documents into our SharePoint site.
    • Maintain knowledge of current project workload and daily activities of our District Engineer’s office.
What You Bring
    • Excellent customer service skills (phone, in person, digital) solving customer issues.
    • Knowledge of general office procedures, operation of office equipment.
    • Computer skills using the Internet, Microsoft Office (Word, Excel, Access, Outlook), online databases (e.g., Beacon, NeoGov, Service Now, HiCams, SAP, and DocuSign).
    • Excellent verbal and written communication skills to engage digitally, verbally, and use correct grammar and spelling to compose, update, and proofread correspondence forms, letters and reports.
    • Ability to effectively communicate technical knowledge with Engineers, coworkers, and the public.
    • Good time management skills to schedule and coordinate appointments, meetings, and conferences.
    • Experience completing and/or maintaining records and reports, interpreting/explaining policies, procedures, and laws, and with letter writing, using correct spelling, punctuation, and proofreading.
    • Good communication skills are required in both verbal and written activities.
    • General math skills and significant vocabulary/grammar skills for proofreading correspondence, reports and other documents.
    • Excellent composition skills, attention to detail, and great attention to detail with data entry and correspondence.
    • Ability to work in an inside environment including being exposed to significant sitting for long periods of time.
    • Strength to lift 25 pounds.
    • Ability to operate a motor vehicle.
Management Prefers
    • Candidates with a Driver’s License.
Education & Experience
    • High school/GED diploma, and
    • 2+ years of related administrative experience; or
    • An equivalent combination of education and experience.
Call me: Victoria Kildea at 336-747-7900.
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How to Apply

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Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: Admin, administrative, Award Winning, Government, great place to work, Living Wage Employer, ncdot, office, Public Sector, Secretary, and Veteran Friendly. Salaries: 40,000 - 60,000.


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