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15 Dec 2023

Full-Time Accounts Receivable – Accounting Assistant II

Clark County Human Resources – Posted by Clark County Human Resources Vancouver, Washington, United States

Job Description

Job Summary

This is responsible and varied fiscal support work in the accounting field for Clark County. An employee of this class is responsible for performing technical accounting activities, requiring a greater understanding and broader knowledge of accounting principles and practices. This class is distinguished from entry level in that it involves work at the more advanced level of procedural bookkeeping. This class has a greater level of independency in job performance, judgment and action required.

The employee is expected to exercise initiative in resolving routine to moderate problems on a regular basis. Work performed in this class involves a more thorough understanding of accounting procedures enabling the incumbent to reconcile, balance, pre-audit and maintain several different types of accounts or funds for more than one department or division. Results of work affect the accuracy, reliability or acceptability of processes, information or services within the division or department as well as outside the County.

On-the-job training requires from six to twelve months within the unit or department before incumbent is able to perform with limited supervision. The employee must possess a thorough understanding of the accounting practices and procedures within the organization or department.

Employee must have basic understanding of laws and statutes governing area of immediate responsibility. Employee must be able to perform a broader scope of accounting functions in a timely manner without assistance. Guidelines are in the form of regulations, policies and procedures.

Incumbent must be able to interpret these with little assistance. Personal contact with the public is on a general basis. Contact is usually made with other employees of the department, employees and supervisors of other County Departments, and members of the general public. Contact may include limited degrees of problem solving or dealing in adversarial relationships.

This is a hybrid (remote/in-office) position (Oregon/Washington Only).

 

 

Qualifications

Education and Experience: 

 

Two (2) years of general office experience, at least one year of which must be directly related to the work of the class. or One (1) year (45 credit hours) of post-secondary accounting or bookkeeping occupational training or education may be substituted for one year of required experience.

 

Any combination of work experience and education which demonstrates the ability to perform the work of the class.

 

Knowledge of: The principles and practices of double-entry bookkeeping; general office practice and procedures.

 

Ability to: Perform double-entry bookkeeping; classify accounting transactions, maintain and reconcile accounts, lose accounts, and prepare appropriate reports and statements; make arithmetical computations quickly and accurately; operate office equipment associated with the position.

 

SELECTION PROCESS

 

If you wish to upload a resume or other documents: Resumes and documents must be attached together in the ‘Resume Upload’ section of the application.  Multiple files are allowed, but all applicant attachments must be uploaded simultaneously, as there is no way to edit or append uploaded materials after submitting the application.

 

Application Review (Pass/Fail) – An online application is required.  Attaching a resume does not substitute for a completed application; incomplete applications will not pass the application review. Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

 

Practical Exam (Pass/Fail) – This recruitment may require a practical exam which will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Candidates deemed most qualified will be invited to participate in the remainder of the selection process.

 

Oral Interview – The interview will be job related and may include, but not be limited to, the qualifications outlined in the job announcement.  Top candidate(s) will continue in the process.

 

Employment References will be conducted for the final candidates and may include verification of education.

 

It is the general policy of the County that new employees should be hired at the lower steps of the applicable range and advance through the range at the normal progression.

 

 

Examples of Duties

Duties may include but are not limited to the following:

  • Process accounts receivable billings by emailing or printing/mailing invoices, sending statements and late notices to customers for the departments of Clark County.
  • Email or print/mail invoices, statements, late notices to customers
  • Set up/maintain customer accounts
  • Create customer invoices for smaller County departments
  • Process accounts for collections and write off
  • Maintain customer contracts for recurring billings
  • Review customer payment backup documentation
  • Prepares billings for accounts receivable from other agencies, often requiring the work-up of recheck of field cost data from available reports and vouchers.
  • Assists in the preparation of routine specialized reports at the request of a department or division; prepares periodic reconciliation reports as required by department or division.
  • Extracts data from books and compiles reports to show statistics, such as cash receipts and expenditures, accounts payable and receivable and other items pertinent to department operations.
  • Examines and analyzes accounting records of a department or division to verify accuracy of figures, calculations and postings.  Reviews data making necessary corrections or lists discrepancies for adjusting.
  • Summarize details on separate ledgers, using adding or calculating machine, and transfers data to general ledger or posts directly to general ledger.
  • Types reports, forms and general correspondence, operates calculators, adding machine and on-line data entry computers.

 

Other duties may include:

  • Maintains central books of account and related ledgers, journals and special records for the employing agency and/or a variety of other County departments and agencies.
  • Maintains a payroll system for a department or major division(s); prepares payroll reports as required for local, State, and Federal agencies; prepares procedural documentation for internal and external payroll processing; coordinates payroll processing and related functions insuring compliance and compatibility  with county code, budget authorization and payroll system.
  • Directs and participates in daily posting of income and expense items; checks daily balances.
  • Compiles and takes responsibility for periodic balances and transactions, summaries for political subdivisions whose funds are on account, and for periodic reports summarizing withholding tax, industrial insurance and other taxes and controls.
  • Reviews and clarifies budgets for completeness and accuracy of one or more governmental departments or programs.
  • Prepares periodic trial balance and other statistical information as needed.  Makes adjustments to trial balances as required.

 

 

Salary Grade

Local 11.5

 

 

Salary Range

$21.33 – $27.73- per hour

 

For complete job announcement, application requirements, and to apply on-line (applications on external sites are not monitored), please visit our website at:

https://www.clark.wa.gov/human-resources/explore-careers-clark-county

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Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

Job expires in 20 days.

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