Job Description

Description

Position Summary

This position manages all aspects of the College of Medicine Department of Biochemistry and Molecular Genetics academic programs, including academic and career counseling, developing academic programs to assist in achieving career goals, admissions and recruitment, program and enrollment management, program evaluation, handling academic grants and budgets and any administrative organization and communication required for the success of the program.

Duties & Responsibilities

Academic Advising and Program Management

• Counsel and advise graduate students on academic and career concerns; develop individual academic and career goals. Identify educational and career options appropriate for each student and assist with the analysis of each option, including possible outcomes and their implications. Assist students with course selection, university requirements, research laboratory rotations, financial aid, and scholarship/fellowship opportunities.
• Advise and guide current students through the administrative preparation of preliminary examinations and thesis defenses.
• Develop and implement alumni relations plan for the program. Improve alumni relations and promote alumni participation in professional development initiatives for students as well as departmental research, education and training programs.
• Help with the assembly, submission and management of academic grants from intramural or extramural funding sources.

Instructional Activities and Workshops

• Plan and prepare instructional activities and course outlines in adherence to university policies and procedures.
• Develop and conduct workshops on topics related to career and professional development.
• Plan, manage and implement educational activities that engage students, including weekly seminar series and other student or trainee activities.
• Oversee all elements of the departments’ academic programs including grade management, course enrollment, student records, student handbook, and website maintenance.
• Design and create ad hoc reports.
• Communicate with faculty and departmental administrators on behalf of students; provide resource referral for external issues that may affect matriculation.
• Promote Student Organizations by encouraging student participation, foster involvement in organizations and attend events related to the academic, community, career and professional development of students.
• Manage student support activities including organizing career development events and improving the academic rigor and diversity of programs.

Recruitment, Outreach, and Admissions

• Develop, promote, implement and evaluate the departmental marketing strategy to recruit new students. Develop, manage and maintain the departmental website.
• Manage and implement admissions policies and procedures including records management, application deadlines, and application outcomes. Evaluate and process all applications, coordinate reviews with admissions committee and enter decisions into online system.
• Field and respond to any prospective student inquires pertaining to the departmental programs; coordinate visits for applicants invited for interviews.
• Collaborate with academic partners, non-profit and government organizations, health agencies, alumni and other constituents in developing activities that strengthen student education, including fellowships and professional development opportunities, using a variety of student development theories and practices.
• Plan and implement student orientation initiatives.

Administrative

• Accountable for event and meeting planning, including coordinating travel and hotel accommodations as well as developing visit itineraries for candidates who are interviewing or for departmental guest speakers. Schedule seminars, arrange meals, and other arrangements needed for these visits.
• Record and transcribe minutes for faculty meetings, manage classroom and conference room scheduling.
• Provide administrative support to the department head.
• Manage departmental website and other social media presence of the department.
• Help coordinate scientific meetings and collaborations in the department.
• Serve as point-of-contact for faculty, students, staff and visitors to the department.
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications

• Bachelor’s Degree required.
• A minimum of one year of work experience in an academic setting required.
• Computer literacy.
• Ability to work independently and as a member of a team in accomplishing tasks.
• Ability to guide and motivate others.
• Ability to analyze situations, develop solutions, and make independent decisions based on established guidelines
• Excellent organizational skills.
• Excellent oral and written communication and interpersonal skills.

Preferred Qualifications

• Experience in academic advising and or career services counseling area in a college or university setting preferred.
• Knowledge of academic polices and requirements preferred.
• Knowledge of federal and state financial aid programs, eligibility requirements, and regulations preferred.

For fullest consideration, applicants must apply online

and submit a cover letter, Resume/CV, and names of three references by 11/9/2023.

The University of Illinois at Chicago is an affirmative action, equal opportunity employer that has a strong institutional commitment to the principle of diversity and is particularly interested in receiving applications from a broad spectrum of people. We are committed to equal employment opportunities regardless of sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Offers of employment by the University of Illinois may be subject to approval by the University’s Board of Trustees and are made contingent upon the candidate’s successful completion of any criminal background checks and other pre-employment assessments that may be required for the position being offered.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment.

For more information, visit https://www.hr.uillinois.edu/cms/One.aspx?portalId=4292&pageId=1411899

How to Apply

Job Categories: LGBT. Job Types: Full-Time. Salaries: 40,000 - 60,000.

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