Executive Assistant

About Financial Protection Group

Financial Protection Group is a dedicated financial services firm committed to helping individuals, families, and businesses secure their financial futures. Based in Calgary, we pride ourselves on building lasting client relationships grounded in trust, integrity, and proactive risk management. Our team operates in a collaborative, fast-paced environment where professionalism and attention to detail drive everything we do.

Position Overview

We are seeking an experienced, proactive, and discreet Executive Assistant to join our team in Calgary. In this vital role, you will act as a strategic partner to the executive leadership team, managing operational workflows, coordinating high-level schedules, and facilitating seamless daily communication across internal teams and external stakeholders.

The ideal candidate is resourceful, highly organized, and thrives in a dynamic corporate setting while maintaining total confidentiality.

Key Responsibilities

• Executive Support & Calendar Management: Act as the primary gatekeeper and manager for executive calendars; proactively resolve scheduling conflicts and prepare briefing materials prior to meetings.
• Travel & Logistics: Coordinate comprehensive domestic and international travel itineraries, accommodations, and related logistics.
• Communication & Correspondence: Screen incoming calls, review correspondence, draft professional communications, and manage executive email queues with exceptional discretion.
• Meeting & Event Coordination: Organize internal leadership meetings, board sessions, and client presentations. Record and distribute detailed meeting minutes and track action items to completion.
• Documentation & Reporting: Prepare, edit, and format professional presentations, financial reports, and confidential business documents using the Microsoft Office suite.
• Expense & Administrative Oversight: Reconcile corporate expense reports, track administrative budgets, and liaise with the accounting department.
• Project Support: Facilitate special initiatives and cross-departmental projects on behalf of the leadership team, ensuring deadlines are consistently met.

Qualifications & Requirements

• Minimum of 1–3 years of experience in an Executive Assistant or senior administrative support role, preferably within financial services, insurance, legal, or professional corporate environments.
• Proven track record of handling highly confidential and sensitive business information with the utmost discretion.
• Advanced proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams) and familiarity with digital scheduling and CRM platforms.
• Exceptional written and verbal communication skills with a refined, professional demeanor.
• Superior organizational, time-management, and multitasking capabilities; comfortable prioritizing tasks independently in a fast-paced setting.
• Strong critical thinking and problem-solving skills, with an anticipatory approach to executive support.
• Legally authorized to work in Canada and based in the Calgary area.

What We Offer

• Comprehensive health, dental, and vision benefits program.
• Paid time off and flexible personal days.
• Professional development opportunities and support for continuing education.
• A supportive, professional corporate culture in a modern Calgary office setting.
• Regular company events and collaborative team initiatives.