Job Description

Vista Robles Dental Group is seeking a dedicated and organized Office Assistant to join our team in the Health, Wellness, and Fitness industry. This role is vital to ensuring smooth daily operations and providing exceptional support to both our staff and patients. If you thrive in a dynamic environment and enjoy contributing to a positive workplace, this opportunity is for you.

Key Objectives

Support administrative functions to maintain an efficient and welcoming office environment.
Assist with patient communications and scheduling to enhance the overall experience.
Collaborate with team members to ensure seamless workflow and operational success.

Responsibilities

Greet patients and visitors with professionalism and warmth.
Manage appointment scheduling, confirmations, and follow-ups via phone and email.
Maintain accurate patient records and update databases as needed.
Coordinate office supplies inventory and place orders when necessary.
Assist with billing, insurance claims, and basic bookkeeping tasks.
Support team members with various administrative duties including filing, scanning, and data entry.
Ensure compliance with privacy regulations and company policies.
Handle incoming calls and direct inquiries appropriately.

Requirements

High school diploma or equivalent; additional education or certification is a plus.
Previous experience in an office assistant or administrative role preferred, ideally within the health or wellness sector.
Strong organizational skills with the ability to multitask effectively.
Excellent communication skills, both verbal and written.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with scheduling software.
Detail-oriented with a commitment to accuracy and confidentiality.
Ability to work collaboratively in a fast-paced team environment.