Executive Administrative Coordinator

Disability Rights Tennessee (DRT) seeks an Executive Administrative Coordinator.  This position is responsible for: 

 

• Administrative support coordination,  

• Office resource and asset management,  

• Technology resource coordination, 

• Workflow automation, 

• Basic data management, and 

• Executive leadership support.   

 

The position is 37.5 hours a week and allows flexible schedule and remote work on most days. In-office work required routinely based on position responsibilities. Government clearance by the United States Government Office of Personnel Management required. 

 

Who We Are  

DRT is a nonprofit organization dedicated to protecting the rights of Tennesseans with disabilities.  DRT is the designated Protection & Advocacy System (P&A) and Client Assistance Program (CAP) for Tennessee.  For over 45 years, our agency has served more than 57,000 Tennesseans. DRT is funded through federal grants, state contracts, private donations, and grants.  DRT has eleven programs which provide services across the state and across issues. To learn more about DRT, visit us at DisabilityRightsTN.org or on social media. 

 

What You Will Do 

Administrative Support Coordination 

• Coordinate administrative tasks across programs and departments 

• Schedule meetings, host virtual sessions, and manage appointments 

• Draft and proofread correspondence and documents 

• Maintain legal advocacy files (digital and paper) 

• Route calls and correspondence 

• Onboard new administrative support team members 

Office Resource and Asset Management 

• Oversee office and remote resources and assets 

• Manage technology fleet distribution and perform audits 

Technology Resource Coordination 

• Work with IT provider to manage Microsoft Teams and user administration in MS365 

• Serve as main contact for agency tech needs and act as onsite technical advisor 

Workflow Automation 

• Review and recommend process improvements and automation opportunities 

• Collaborate on translating needs into tech solutions 

• Design, implement, and maintain automated workflows (Power Automate, Power BI) 

Data Management 

• Administer proprietary database 

• Support leadership in monitoring data quality 

  

Executive Leadership Support 

• Assist Executive Director and Director of Finance/HR with scheduling, meetings, communications, and research, as needed 

Quality Assurance 

• Assisting with maintaining internal policy and procedure documents 

• Follow agency policies and procedures for: documentation, PII/CI protection, calendaring, timekeeping, expense reporting, and travel 

 

Keys to Success 

• Associate’s degree in a relevant field or equivalent experience/certification 

• Basic database management skills 

• Non-profit or federally funded organization experience (preferred) 

• Certified Administrative Professional (preferred) 

• Certifications in related apps and MS platforms, Microsoft Office Specialist (preferred) 

• Experience with O365 Administration, Power Apps, and Microsoft 365 integration (preferred) 

• Strong analytical and problem-solving ability 

• Good professional judgement 

• Excellent organizational and time management skills 

• Clear communication of technical concepts to varied audiences 

• Teamwork skills 

• Attention to detail and commitment to data accuracy/security 

 

What Else You Should Know 

• The position is full-time (37.5 hours per week). 

• In-office work will be required weekly. Remote work will be allowed for this position. 

• Candidate must live within 60 miles of DRT’s office in Nashville. 

• In-state travel is required on occasion.  

• Reliable home internet is required, but technology will be provided by DRT. 

 

The salary for this position begins at $54,500; the exact salary for this position depends on experience and skills. We offer excellent benefits such as a flexible schedule, remote work, maternity/paternity leave, paid federal and state holidays, 401K, FSA, and insurance options including medical, vision, dental, life, and disability.