Full-Time Accounts Payable Specialist
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Job Description
APLA Health’s mission is to achieve health care equity and promote well-being for the LGBT and other underserved communities and people living with and affected by HIV. We are a nonprofit, federally qualified health center serving more than 14,000 people annually. We provide 20 different services from 15 locations throughout Los Angeles County, including: medical, dental, and behavioral health care; PrEP counseling and management; health education and HIV prevention; and STD screening and treatment. For people living with HIV, we offer housing support; benefits counseling; home health care; and the Vance North Necessities of Life Program food pantries; among several other critically needed services. Additionally, we are leaders in advocating for policy and legislation that positively impacts the LGBT and HIV communities, provide capacity-building assistance to health departments across the country, and conduct community-based research on issues affecting the communities we serve. For more information, please visit us at aplahealth.org.
We offer great benefits, competitive pay, and great working environment!
We offer:
- Medical Insurance
- Dental Insurance (no cost for employee)
- Vision Insurance (no cost for employee)
- Long Term Disability
- Group Term Life and AD&D Insurance
- Employee Assistance Program
- Flexible Spending Accounts
- 12 Paid Holidays
- 3 Personal Days
- 10 Vacation Days
- 12 Sick Days
- Metro reimbursement or free parking
- Employer Matched 403b Retirement Plan
This is a great opportunity to make a difference!
This position will pay $23.92 – $28.46 hourly. Salary is commensurate with experience.
POSITION SUMMARY:
Perform all accounts payable related functions necessary for the timely payment of invoices, including entering invoices, processing checks, and distributing checks.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Invoice / Expense & Mileage Reports / Check request processing
- Verify invoice/expense report or check request for accuracy and indicate/verify GL coding.
- Verify proper authorizations of responsible personnel.
- Verify proper paperwork before paying, including signed contract, W-9 and required insurance.
- Maintain schedule of contractual obligations and lease payments.
- Enter invoices/expense reports, check requests and contracts into MIP accounts payable module and post to GL in accordance with APLA policy (e.g. policies regarding statements, fax copies etc).
- Present payable items to the Accounting Manager for final review.
- Process monthly AMEX invoice.
Check Processing
- Prepare weekly check runs and submit for signatures of authorized personnel.
- Prepare list of checks for Positive Pay.
- Prepare list of ACH payments to import in online banking.
- Distribute signed checks to vendors via mail or otherwise as appropriate or directed by authorized personnel.
- Void checks and arrange stop payments.
- Prepare manual checks as required.
Other
- Vendor Maintenance including adding, deleting or changing vendor information.
- Accounts Payable File Maintenance including vendor files and canceled checks.
- Respond to staff and vendor inquiries, requests for credit applications and W-9’s
- Maintain and update taxpayer ID information and prepare annual 1099’s and associated filings.
- Prepare deposits and make remote desktop capture deposits or take deposit to bank, as appropriate.
- Record ACH (or EFT) payments
- Serve as backup for other positions in the department, as needed.
OTHER DUTIES MAY BE ASSIGNED TO MEET BUSINESS NEEDS.
REQUIREMENTS:
Training and Experience:
- A minimum of 2 years work experience in the role of Accounts Payable Specialist.
- High school diploma or GED required.
- Proficient in MS Excel and Word.
- Proficient in MIP software or other financial software required.
Knowledge of:
- Accounting Principles and an understanding of Accounts Payable systems.
WORKING CONDITIONS/PHYSICAL REQUIREMENTS:
This is primarily an office position that requires only occasional bending, reaching, stooping, lifting and moving of office materials weighing 25 pounds or less. The position requires daily use of a personal computer and requires entering, viewing, and revising text and graphics on the computer terminal and on paper.
COVID-19 Vaccination and Booster or Medical/ Religious Exemption required.
Equal Opportunity Employer: minority/female/disability/veteran.
How to Apply
Visit our website at www.aplahealth.org to apply or click the link below: https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=97790&clientkey=A5559163F67395E0A2585D2135F98806225 total views, 0 today