Full-Time Program Specialist 3 – Worker Retraining Program
Job Description
Clark College is currently accepting applications for a full-time, permanent classified Program Specialist 3 – Worker Retraining Program. The Program Specialist 3 position aims to provide the college navigational support to students through the Washington Worker Retraining (WRT) program by providing funding for eligible dislocated and unemployed workers in training or retraining that will assist them in regaining employment. The WRT Program provides access to vocational training provided by Clark College.
The Worker Retraining Program Specialist 3 will serve as the primary contact for WRT participants. The Program Specialist 3 will monitor and track participant eligibility and participation in program activities while providing outreach and financial support.
At Clark, we value equity, diversity, and inclusion. We are committed to growing, learning, and supporting our employees.
JOB DUTIES AND RESPONSIBILITIES:
- Update and maintain Clark College Worker Retraining (WRT) policies and procedures manual adhering to State Board for Community and Technical Colleges (SBCTC) Worker Retraining grant guidance to ensure that student support processes remain in compliance.
- Actively participate and help coordinate the general WRT advisory committee and all WRT Financial Aid Advisory Committee meetings.
- Meet with potential Worker Retraining students to discuss program benefits, and expectations, and to screen for program eligibility.
- Conduct intake processes, academic assessment of student readiness, and provide academic advisement to WRT students in conjunction with the Advising department.
- Maintain, track, and record all WRT participation and expenditures using various spreadsheets and specific coding across multiple information systems to identify WRT recipients.
- Work with assigned Academic Advisors to create or update student long-term education plans.
- Provide a daily review of the Workforce Education Services (WES) Admin. application system for prospective students and co-enrollment opportunities to leverage support.
- Assist students with completing partner agency paperwork and verification processes that may include documents related to military discharge status, displaced homemaker status, and Employment Security Department -Unemployment insurance claim status.
- Enter and maintain WRT students’ class schedules, monthly progress reports, and other required data into the DSHS eJAS system as needed.
- Make referrals for additional support services to Clark College departments and outside community agencies as needed.
- Assist with recruitment and engagement efforts for prospective Worker Retraining students by attending job fairs, workshops, hiring events, and other outreach campaigns.
- Authorize Worker Retraining financial aid funding in accordance with the Worker Retraining grant fiscal guidelines.
- Work with Workforce Education Services (WES) Admin and Registrar to ensure the WRT coding process is completed on time and accurately reported by the census date.
- Track and monitor WRT account expenditures and assist Administrators with reconciling monthly grant ledger/budget reports as needed.
- Provide backup coordination and triage services to students seeking funding from other WES programs such as WorkFirst, Opportunity Grant, Re-Entry, and Basic Food Employment and Training (BFET).
- Actively participate in quarterly meetings and annual conferences as required.
- Coordinate presentations and workshops on/off-campus as required to market all WES programs and services.
- Perform other related duties as assigned.
POSITION REQUIREMENTS AND COMPETENCIES:
Candidates will be evaluated based on application materials, including the supplemental questions and personal interview(s), and will be required to demonstrate competencies in the following areas:
- Associate’s degree AND two (2) years of professional experience in higher education, social services, or family and community services, OR a Bachelor’s degree in education, social services, or human services; additional relevant experience may be substituted for degree on year-to-year basis.
- Experience working with an academically, racially, culturally, and economically diverse student population, interpreting and applying policies, rules, and regulations, and providing high-touch client support. Knowledge of community supports that are available to low-income individuals.
- Strong oral, written, and interpersonal communication skills to effectively communicate with diverse groups and individuals. Experience with workshop facilitation and/or public speaking.
JOB READINESS/WORKING CONDITIONS:
- Experience working with client database systems such as eJAS.
- Excellent planning and coordinating skills with strong attention to detail.
- Knowledge of the PeopleSoft application or a similar information management system.
- Understanding of local service area employment trends and high wage-high demand career/training opportunities.
- Ability to work well with people of all ages from academically, culturally, and socioeconomically diverse backgrounds.
- Strong organizational and problem-solving skills.
- The initial appointment will include a 6-month probationary period and the employee will earn permanent status after successfully completing probation.
- This position is represented by Washington Public Employees Association.
- Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
WHAT WE OFFER:
- A healthy work/life balance for our employees with the opportunity for flexible work schedules and remote work depending on position and college needs.
- McClaskey Culinary Institute offers fast, fresh, and healthy dining options for students, faculty, staff, and the community. The space, located in Gaiser Hall, features three kiosks, a full-service retail bakery and barista bar, grab-and-go items, and a student-run restaurant.
- Coffee Lounge in Hannah Hall and Clark Café in Joan Stout Hall.
- Campus bookstore offers snacks, apparel, and specialty supplies.
- On-campus early childhood education care program (pending registration and availability).
- Gym and recreation facilities available for membership.
- Clark promotes wellness with a variety of different workshops and events.
SALARY/BENEFITS: Salary Range: $4,602-$6,198/month | Step A-M (commensurate with qualifications and experience) | Range: 53 | Code: 107J
Successful candidates typically start at the beginning of the salary range and receive scheduled salary increment increases.
Clark College offers an exceptional benefits package that includes vacation/sick leave; medical, dental, life and long-term disability insurance; retirement; and tuition waiver..
APPLICATION DEADLINE:
Required application materials must be completed and submitted online by 3 p.m., July 12, 2023.
REQUIRED ONLINE APPLICATION MATERIALS:
- Clark College online application
- Current resume, with a minimum of three (3) references listed.
- Cover letter describing background and experience related to qualifications and responsibilities of the position.
- Responses to the supplemental questions included in the online application process.
Please apply online at www.clark.edu/jobs.
To contact Clark College Human Resources, please call (360) 992-2105
DISABILITY ACCOMMODATIONS
Upon request, accommodations are available to persons with disabilities for the application process. Contact Human Resources at (360) 992-2105 or by video phone at (360) 991-0901.
SECURITY
The security of all the members of the campus community is of vital concern to Clark College. Information regarding crime prevention advice, the authority of the Security/Safety Department, policies concerning reporting of any crimes which may occur on or near college property, and crime statistics for the most recent 3-year period may be requested from the Clark College Security/Safety Department, (360) 992-2133 The most recent Annual Security Report, written in compliance with the Clery Act, can be reviewed here: http://www.clark.edu/campus-life/student-support/security/report.php.
ELIGIBILITY VERIFICATION
If you are hired, you will need proof of identity, and documentation of U.S. citizenship or legal authorization to work.
CORRECTIONS OR EXTENDED NOTICES
Corrected or extended notices will be posted online and in the Human Resources Office.
Clark College’s Office of Diversity, Equity, and Inclusion (ODEI) supports individuals with their academic, personal, and professional development, as well as provides training and educational resources for all members of the college community around diversity, inclusion, power, privilege, inequity, social equity, and social justice. The college offers further professional development for our employees through opportunities such as Employee Resource Groups, Social Justice Leadership Institute, Cross Institution Faculty of Color Mentorship program, Administrators of Color Leadership Program, and Faculty and Staff of Color Conference.
Clark College values diversity and is an Equal Opportunity Employer and Educator. Protected group members are strongly encouraged to apply. Clark College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, honorably discharged veteran or military status, citizenship, immigration status or use of a trained guide dog or service animal. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). The college considers equal opportunity, affirmative action, and non-discrimination to be fundamental to the mission, vision and values of the college. All faculty and staff hired at Clark College are encouraged to embrace, continually support and enhance social equity on our campus and in our community. The college provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding non-discrimination policies, Title II and Title IX, and Affirmative Action: Gerald Gabbard, Director of Labor and Compliance, 360-992-2317, 1933 Fort Vancouver Way, Baird 142, Vancouver, Washington 98663. Clark College is a smoke-free/drug free environment. This recruitment announcement does not reflect the entire job description and can be changed and or modified without notice.
Clark College Human Resources
July 5, 2023
23-00055
How to Apply
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