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9 Jun 2025

Full-Time Senior Personnel Specialist

California Department of Health Care Access and Information – Posted by hcairecruit –  Sacramento, California, United States

Job Description

Apply via CalCareers:

Working under general direction of the Human Resources Supervisor, the Senior Personnel Specialist (SPS) is a key resource for handling the most complicated HR and payroll matters. The SPS helps and guides Personnel Specialists with tasks related to payroll, benefits, workers’ compensation, and other HR duties. The SPS uses experience and judgment to look at complex issues, find solutions, and write reports, complying with HR rules and policies. Helps manage resources effectively, promotes good HR practices, and supports a workplace that values improvement, innovation, and digital tools. The SPS also helps explain HR policies, creates training programs, works closely with staff, and helps build a positive, team-oriented work environment. The role requires ensuring efficient resource management, promoting HR best practices, and fostering a culture of continuous improvement, innovation, and digital agility. The SPS will provide guidance on HR policies, develop training programs, engage proactively with staff, and contribute to a collaborative work environment that encourages departmental excellence and resilience.

Take a 2-minute survey to tell us why you applied for HCAI! – https://forms.office.com/g/B6eXh2NKpZ

You will find additional information about the job in the Duty Statement.

Working Conditions

HCAI offers a hybrid telework schedule with a combination of remote and in-office work schedules for CA residents only. The telework policy is subject to change, and additional in-office days may be required and/or minimal notification may be given to report to the worksite if an urgent need arises.

Desirable Qualifications

In addition to evaluating each candidate’s relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Senior Personnel Specialist:

  • 3 years experience with personnel and payroll systems, used for tracking appointments, timekeeping, or benefits.
  • 3 years experience working with control agency policies and directives, including those issued by the State Controller’s Office (SCO), California Department of Human Resources (CalHR), and CalPERS.
  • 3 years experience conducting audits of leave balances, payroll records, or personnel transactions.
  • 3 years experience researching and interpreting complex policies, labor contracts, and regulatory guidance in order to develop compliant and consistent personnel practices.
  • 3 years experience drafting memos, emails, and guidance documents, and to explain policies and procedures to a variety of stakeholders.
  • 3 years experience training or orienting staff on personnel policies, timekeeping processes, or attendance standards.
  • 3 years experience handling sensitive and confidential personnel and payroll information in accordance with applicable laws, policies, and best practices.
  • 3 years experience working in a high-volume, deadline-driven environment, with the ability to prioritize competing tasks and manage multiple assignments simultaneously.

Personnel Specialist:

  • 2 years experience with personnel and payroll systems, used for tracking appointments, timekeeping, or benefits.
  • 2 years experience working with control agency policies and directives, including those issued by the State Controller’s Office (SCO), California Department of Human Resources (CalHR), and CalPERS.
  • 2 years experience conducting audits of leave balances, payroll records, or personnel transactions.
  • 2 years experience researching and interpreting complex policies, labor contracts, and regulatory guidance in order to develop compliant and consistent personnel practices.
  • 2 years experience drafting memos, emails, and guidance documents, and to explain policies and procedures to a variety of stakeholders.
  • 2 years experience training or orienting staff on personnel policies, timekeeping processes, or attendance standards.
  • 2 years experience handling sensitive and confidential personnel and payroll information in accordance with applicable laws, policies, and best practices.
  • 2 years experience working in a high-volume, deadline-driven environment, with the ability to prioritize competing tasks and manage multiple assignments simultaneously.

Apply via CalCareers:

How to Apply

Apply via CalCareers:

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
  • Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
  • Resume is optional. It may be included, but is not required.
  • Other - Unofficial transcripts must be included if qualifying under an education pattern of the minimum qualifications. If selected, official transcripts will be required upon appointment.
  • Statement of Qualifications -
    A Statement of Qualifications (SOQ) is required. The SOQ is a a separate document that must contain the applicant's name and Job Control number in the top right corner. Responses must be typed, using Arial font, size 12, and should not exceed one page. When completing the SOQ, number your responses and include your total years of relevant experience, education, and training. Provide detailed explanations for each answer.
    1. Describe your experience processing personnel transactions and/or payroll. Include the types of transactions you’ve handled (e.g., new hires, separations, benefits, leave audits, or salary adjustments), the systems or software you’ve used (e.g., HRIS, payroll or timekeeping systems), and the steps you take to ensure accuracy and compliance with applicable laws, rules, or organizational policies.
    2. Provide an example of a time when you researched and resolved a complex payroll or benefits issue. What steps did you take?
    3. Describe your experience conducting leave audits or tracking employee hours, including temporary or limited-term employees (e.g., student assistants, seasonal clerks, retirees). Explain how you ensured accurate and timely entries, and describe any tools, systems, or reports you used for monitoring leave balances, hours worked, or related compliance matters.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Do you have the following education or experience? SENIOR PERSONNEL SPECIALIST One year of experience in the California state service performing the duties of a Personnel Specialist, Range D, or a Personnel Services Specialist II. PERSONNEL SPECIALIST Either 1 One year of experience in the California state service performing office duties at a level of responsibility equivalent to an Office Assistant, Range B. Or 2 Two years of office experience. [Academic education above the 12th grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business nature being equivalent to six months of experience.] (Qualifying experience may be combined on a proportionate basis if the requirements stated below include more than one pattern and are distinguished as Either I, II, or III, etc. For example, candidates possessing qualifying experience amounting to 50 percent of the required time of Pattern I, and additional experience amounting to 50 percent of the required time of Pattern II, may be admitted to an examination as meeting 100 percent of the overall experience requirement.) Examination Information Senior Personnel Specialist: Candidates that are new to state service must take the online examination to establish eligibility. The examination can be found at the following link CalCareers. Personnel Specialist: Candidates that are new to state service must take the online examination to establish eligibility. The examination can be found at the following link CalCareers. Apply via CalCareers:

Job Types: Full-Time. Salaries: 60,000 - 80,000.

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