Job Description

SENIOR COORDINATOR, FINANCE ACCOUNTS PAYABLE

Permanent

Full-time

Finance Department

TIFF is a charitable, cultural organization dedicated to presenting the best of international and Canadian cinema and creating transformational experiences for film lovers and creators of all ages and backgrounds in our home – TIFF Bell Lightbox. Our mission: To transform the way people see the world, through film. 

TIFF is committed to embracing diversity and treating all individuals with respect, dignity and fairness by removing physical, social and economic barriers to participation.  

We encourage you to reflect on the land that you are on, who the traditional keepers of the land are, what the treaty relationship is, or if it’s unceded territory. TIFF is located on the Treaty Lands and Territory of the Mississaugas of the Credit and the traditional territory of the Anishinaabe, the Wendat, and the Haudenosaunee. We are grateful to work on this land.

We are currently hiring for the position of:

SENIOR COORDINATOR, ACCOUNTS PAYABLE

The Senior Coordinator, Finance Accounts Payable is responsible for ensuring the accurate entry and timely payment of: Canadian invoices, foreign currency invoices, film distributor shares, concessions and retail vendors, credit card payments, external film programmers, Festival hotel & venues. Along with maintaining an excellent relationship between TIFF and its external stakeholders.

RESPONSIBILITIES:

• Record and process payments for invoices received for Retail and Concessions. 
• Record and process payments for Canadian invoices 
• Record and process payment of USD invoices as well as other foreign funds invoices via wire transfer
• Record and process payments for film distributors, ensuring amounts match with the Box Office reports.
• Process payments and reconciliations for Hotel and Venue deposits.
• Record and pay recurring contract fees per schedule for Technical and Programming contractors related to Festival contracts.
• Review vendor statements received to confirm that all balances agree with balances in our system.
• Reconcile control accounts such as:  Accrual Credit Cards, Deposit Accounts, Postage and AP Sub Ledger, and prepare journal entries as required to reconcile.
• Maintain records and of all seasonal petty cash requested by staff/departments; ensure expense reports and cash balance (if any) are returned on time; complete reconciliation and allocation from petty cash account to expense accounts by JE.
• Download and allocate monthly charges for Bell Mobility – ongoing and Festival phones /PDAs; report and secure authorization from departments for charges monthly. Update phone allocation by staff/department as necessary on advice of IT and relevant department.
• Provide/Supervise the training for Finance interns on a seasonal basis
• Ensuring hard and soft copy documents are filed in accordance with Finance requirements and ensure integrity of annual archiving
• Training new staff on Netsuite purchase order process
• Other duties as assigned
• Track the usage of the corporate credit cards, pulling weekly reports, following up any inconsistencies, and performing monthly reconciliations.

JOB GRADE & SALARY OR RATE OF PAY:

• Job Grade 2
• 50,000-65,000/Annually

TARGET START DATE:

• January 3, 2022 

MINIMUM REQUIREMENTS:

• Diploma in Accounting
• 1-3 years’ experience in Accounts Payable and general accounting
• Strong communication and customer service skills to communicate with multiple levels of in the organization as well as stakeholders
• Excellent organization and time-management skills with the ability to handle several tasks and deadlines.
• Detail Oriented person who can analyze and record data efficiently.
• Collaborative and Teamwork oriented person having to work cross departmentally throughout the organization
• Self-Motivated person who remains open to challenges and always finds ways to deliver your responsibilities in the most effective manner.
• Proficiency in Microsoft Excel, Word and Google Suite
• Adaptable to a flexible work schedule including some evenings and weekends
• This position requires being in office on a regular basis.

How to Apply

• All applications must be submitted online through TIFF’s Career Centre.
• Please upload your cover letter and resumé as one PDF, before the deadline of Friday, November 11, 2022. 

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

142 total views, 0 today

Apply for this Job