Job Description

Job Summary:  

The Sales Assistant, reporting to the Sales Data Supervisor, will work closely with our sales projection system, create and maintain online catalogues, and provide support for the Sales team.

Duties and Responsibilities:

Sales Projection System (10 %)

• SPS projections: add new titles, update account projections and overall title projections; follow up with sales reps as needed
• Perform weekly SPS inventory audits
• Review large order reports and wholesaler projections/revisions

 Edelweiss (20%)

• Build seasonal Edelweiss catalogues and launch catalogues
• Audit images and bibliographic data as needed
• E-galley upload and management
• Generate change memo updates for all title divisions
• Create printed catalogues for sales reps

 Affidavits (5%)

• Create CA affidavits based on US affidavit list
• Collect affidavits from all participating retailers, and send early ship affidavits

 Print & Goals (5%)

• Create HCC Launch Grid and Print and Goals grids
• Host goals meeting with sales team and update grids as needed

 Print Pricing (5%)

• Audit ITPE pricing for new print titles

 Order Forms (5%)

• Create and maintain seasonal sales rep order forms
• Create Custom and Seasonal order forms upon request

 Booknet (5%)

• Provide marketing meeting notes
• Generate Booknet-specific weekly sales reports

 Catalyst (20%)

• Provide marketing meeting notes
• Build seasonal and Launch catalogues
• Generate Catlayst-specific weekly sales reports

Vendor Data (20%)

• Maintain POS Daily grid
• Build titles in back end of vendor systems as needed
• Process NCR requests
• Perform data and price audits and troubleshooting

 Supervise Sales Intern Tasks (5%)

Qualifications:

• 1 – 3 years of experience in publishing
• Post-secondary education in a related field
• Publishing Program Certificate would be an asset
• Knowledge of Canadian publishing industry
• Attention to detail
• Proficient with Microsoft Office applications
• Creativity, enthusiasm, and a love of books
• Able to multi-task, determine priorities, and remain cool under pressure
• Must have excellent phone and computer skills
• Strong written and oral communication skills
• Must be results driven, and take appropriate steps to achieve goals while taking ownership of situations as needed
• Proven ability to deliver timely, accurate work product and demonstrate good follow up and follow through

What’s in It For You?

• The opportunity to be part of a company on the leading edge of publishing, working with a very talented team and exceptional books
• Remote work, flexible start/stop times
• Paid time off days and vacation allotment, starting at three weeks
• Flexible benefit plans to fit your needs and pension matching
• Various virtual social activities to keep you connected – we love trivia!
• Virtual author events and access to discounted books
• Working with passionate people!

 About HarperCollins Canada and Harlequin

Harlequin is a leading publisher of commercial fiction and narrative nonfiction. We publish more than 100 titles a month that reach audiences globally. Encompassing highly recognizable imprints that span a broad number of genres, we are home to many award-winning New York Times and USA TODAY bestselling authors. Harlequin is a division of HarperCollins Publishers, the second-largest consumer book publisher in the world. Through HarperCollins’s global publishing program, Harlequin titles are published in 17 countries and 16 languages.

 Known worldwide for the quality of its list, HarperCollins Canada is the proud home of many bestselling and award-winning authors, including Esi Edugyan, Heather O’Neill, and Lawrence Hill. It is our vision to publish the best books of our generation and to work with authors over the length and breadth of their careers. Our authors are at the centre of everything we do. In addition to the Canadian publishing program, HarperCollins Canada is responsible for the sales, marketing, and publicity of HarperCollins titles from around the globe.

 HarperCollins Canada and Harlequin are Equal Opportunity Employers committed to

equal employment opportunities. Employment decisions are based on job requirements and the skills, knowledge, and experience of the candidate, regardless of any other factors unrelated to job performance.

We are also committed to ensuring that the accessibility needs of candidates and employees are considered and accommodated during the recruitment process.

We thank all applicants for their interest, however, only those candidates selected for an interview will be contacted.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: 20,000 - 40,000.

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