PRODUCER

Department:     Production                                         Employment type: Full-time

Location:           SF Bay Area/ Remote                       Reports to: EVP of Production

WHO WE ARE

Tencue creates living events at the edge of possibility that allow organizations to inspire and educate their audiences wherever (and whenever) they are – crafting strategically led, creatively driven, and precisely executed experiences that spark imaginations, empower people, and ignite change – with integrity and compassion for our teams, communities, and the world.

We recognize the importance of diversity. We aspire to create a culture of acceptance, mutual respect and open mindedness, and an environment where people take care of each other and feel safe; a fair and inclusive place for everyone.

WHAT WE ARE LOOKING FOR

A Producer is responsible for managing in-person and digital events from inception to completion, on budget, and on schedule, while achieving creative objectives and meeting client expectations. The Producer reports to the EVP of Production at Tencue.

YOU SHOULD HAVE

• At least five years’ experience leading live event projects.
• Team Management and Budget Management experience

ESSENTIAL RESPONSIBILITIES

Under the supervision of the VP of Production, the Producer produces the event, from pre-production through post production; on time and on budget as defined by each project’s scope. General responsibilities of the Producer include but are not limited to the following:

Project Management

• Work with Creative Director or creative team to understand and manage execution of the project’s creative design.
• Work with internal Tencue team to determine project roles and responsibilities.
• Work with internal Tencue team to determine and select appropriate project vendors.
• Work with and manage vendors to determine most efficient, cost effective solutions to meet creative and client objectives.
• Work with the project’s production coordinator and technical director to create and manage production related schedules and documents.
• Work with and manage production coordinator to ensure completion of tasks per production schedules including but not limited to: crew meals schedule, security schedule, crew hotels, venue instructions, fire marshal submissions and all permits (as required)
• Manage and communicate project floorplans and updates to client, vendor partners and meeting planners.
• Manage and share resources available to production team.
• Understand, generate and manage project budget.
• Research and compile talent and guest speaker information as determined by scope of project.
• Oversee the preparation of all show related documents and lead all-hands production calls / meetings per production calendar.
• Oversee development of deliverables from project inception through final delivery and project wrap.
• <span “:=”” 11.0pt”=””>Review equipment lists to ensure all items needed for the show are included.
• Participate in all risk assessment meetings and ensure team is safety compliant on-site.

Client Management

• Understand and manage client objectives and expectations.
• Provide consistent and timely client communication.
• Escalate issues (as needed) when project scope, budget and/or client expectations are at risk.
• Manage client meetings including creative presentations and budget reviews.
• Manage project deliverables (including video production) to be on-time, on-budget and to client expectation.
• Create and manage show flow.
• Understand all components of speaker presentations (internally and externally produced)

On-Site/Wrap Responsibilities:

• Help manage client expectations.
• Manage show flow and all components (with show team) for client presentations.
• Manage special requests from client.
• Oversee on-site staff.
• Work with technical directors and production coordinator to manage on-site production schedules.
• Conduct daily safety briefings with Technical Director.
• Manage on-site rehearsal schedule; ensure team is rehearsal ready per schedule.
• Work with team to manage room director and Graphics operator schedules (as needed)
• Work with production coordinator to provide photo selects for client and internal use.
• Work with production coordinator to deliver post-conference media to client (as needed)
• Reconcile final budget.
• Have final budget meeting with client.
• Submit final invoice to client.
• Ensure documents are organized and saved to Tencue server.

Other Responsibilities:

• Work with Business Development team to complete proposals (as needed)

COMPETENCIES

• Curiosity
• Team management experience
• Decision making and delegation skills
• Time management and prioritization skills
• Demonstrated verbal and written communication skills
• Live Event Budget Management experience
• Demonstrated organizational skills
• Proficiency with standard office apps (MS Office Suite & Acrobat Familiarity with Apple Suite Keynote/pages)

WHAT YOU CAN EXPECT IN RETURN

• Full time position
• Opportunities for growth and development
• Health & Dental Insurance (choice of plans)
• 100% Employer paid short-term disability and life insurance
• Opportunity to elect additional life insurance and LTD insurance at employee expense
• Paid parental leave
• Opportunity to contribute pre-tax dollars to flexible spending accounts
• 401(K)
• Flexibility in work schedules
• Generous paid time off

Other Duties and Acknowledgement

The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the employee a general sense of the responsibilities and expectations of his/her position. Duties, responsibilities and activities may change at any time with or without notice.  This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

•            Requires flexible schedule to meet client deadlines and requirements

•            May require working on multiple projects at a time

•            Will require travel for site surveys and on-site project management in addition to show site locations

•            Manage the number of deadlines associated with this position, which may cause significant stress.

•            Must have experience in dealing with a wide variety of people on various issues.

•            Will spend long hours sitting and using office equipment and computers, which can cause muscle strain.

•            There will be times when some lifting of supplies and materials are needed

Opus Agency and Tencue do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. All employment is decided based on qualifications, merit, and business need. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.