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12 Apr 2021
Full-Time Payroll & Purchase Ledger
Job Description
Role Purpose:
At The New Foscote Hospital, the Payroll & Purchase Ledger will be responsible for all Purchase Ledger functions and the monthly Payroll processes.
Core Responsibilities:
- To be responsible for the Purchase Ledger functions, ensuring credit terms are utilised and maximum discounts are received.
- To ensure that VAT is dealt with in accordance with HMRC guidelines.
- To identify processes for improvement within the Accounts Payable and Purchasing functions.
- To complete the administration and processing of Payroll.
Main Duties and Key Accountabilities:
Purchase Ledger
- To process all invoices in the computerised purchase ledger system.
- Maintain all filing systems to ensure purchase ledger documentation is readily accessible and current.
- Ensure all invoices processed for payment have been checked and authorised in accordance with the policy.
- Nominal coding discrepancies to be referred back to the Procurement Department to ensure stock file is updated.
- Investigate and resolve all pricing discrepancies with the Procurement Department/the supplier and ensure the stock system is updated as required.
- Check and reconcile supplier statements on a monthly basis following up on any discrepancies with the supplier.
- To process invoices by the required deadlines to ensure credit terms are maintained and discounts maximised.
- Prepare supplier payment runs and submit to the Director of Finance & Operations in accordance with the agreed schedule.
- Processing of all payments through the bank.
- Scan all supplier invoices and file electronically to the agreed standard.
- Manage all supplier payment queries.
Payroll
- Prepare payroll in accordance with the monthly schedules.
- Review of payroll with Financial Controller/Director of Finance and Operations.
- Processing of payroll payments through the bank.
- Completion of payroll reports and submissions to prescribed timescales.
- Continual maintenance of payroll legislation changes.
- Maintenance of Payroll records.
In addition:
- Be accountable for own standards of work
- Become an integral part of the wider Finance and hospital teams.
- Respect and maintain confidentiality at all times
- Attend appropriate training sessions to improve standards of practice
- Attend all mandatory training sessions
- Adhere to hospital-wide policies, procedures and standards
- Attend and participate in staff meetings
- Maintain courteous and professional relationships with all colleagues, visitors and consultants
- Promote effective communication within all department areas
- Support colleagues and work co-operatively to promote good team morale
- Perform any other duties as required and assessed as competent to do so
- Actively work to maintain the standards set by The Care Quality Commission
How to Apply
Application Process To apply for this role please:- Ensure you have read and meet the essential knowledge/skills/qualifications for this role
- Complete an application form and equal opportunities form via The New Foscote Hospital Website Vacancies page at https://thefoscotehospital.co.uk/vacancies/
- Please submit both forms before the closing time and date via email to hr@foscote.hospital or via post to: HR Department, The New Foscote Hospital, 2 Foscote Rise, Banbury, OX16 9XP
- Please take note of the proposed interview date(s) to ensure that you will be available
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