Full-Time Payroll & HR Specialist
Job Description
Salary Range: $53,817 – 67,271
On-site at Spencer Family YMCA
305 Church St.
Bethel Park, PA 15102
POSITION SUMMARY:
Responsible for timely and accurate processing, management, and delivery of payroll and related client services, including recordkeeping and reporting, and administration of employee benefits. Manages the activities of payroll. Assist with the administration of contracts, onboarding, leave, benefits and other financial matters as needed for the Association. This position is responsible for providing transactional support for the human resources department including, but not limited to, collecting, organizing, reviewing, data entry, reporting, HRIS system management while enforcing company policies and practices.
OUR CULTURE:
Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
ESSENTIAL FUNCTIONS:
- Manage all payroll and benefits tasks, including working with vendors, processing payroll and billing, and handling employee benefits.
- Make sure payroll and benefits are accurate and processed on time.
- Collect and enter payroll data, process employee changes and benefits elections, and check for accuracy.
- Handle payroll and benefits issues, including pay adjustments, garnishments, special wage calculations, and corrections.
- Complete bi-weekly, quarterly and year-end payroll tasks and assist with internal and external audits.
- Update employee information in the HR system, such as pay increases, job changes, FMLA/Leave and employment status.
- Track eligibility dates for healthcare under ACA and notify employees of available benefits. Perform ACA year end processes.
- Help process employee forms, including new hire and rehire paperwork and background clearances.
- Solve problems and work with service providers to ensure smooth HR and payroll operations.
- Create and maintain reports to support audits and decision-making, ensuring information is accurate.
- Lead the open enrollment process, including sharing benefit options, helping employees with changes, and submitting information on time.
- Keep the HR system up to date with accurate and timely information.
- Stay informed about HR and payroll trends, employment laws, and best practices.
- Ensure compliance with changing payroll and benefits regulations.
- Run HR and payroll reports for compliance, audits, and planning, including headcount, turnover, and benefits data.
- Complete other duties and special projects as assigned.
LEADERSHIP COMPETENCIES:
- Collaboration
- Project/Initiative Management
- Functional Expertise
- Quality Results
QUALIFICATIONS:
- Minimum of 21 years of age.
- Associate’s degree in related field preferred.
- Certified Payroll Professional (CPP) designation preferred.
- Human Resources Certification preferred; SHRM-CP or PHR.
- 2 years of experience processing payroll for 1000+ employees preferred.
- 2 years of relevant experience required.
- Microsoft Office suite and Payroll and/or Accounting systems experience.
- Expert knowledge of DOL state, local, and government payroll regulations to include those associated with garnishments, deductions, and taxes.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee needs sufficient strength, agility, and mobility to perform essential functions and to safely supervise program activities.
- While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
- The employee frequently is required to sit and reach and must be able to move around the work environment.
- The employee must occasionally lift and/or move up to 50 pounds.
- Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
- The noise level in the work environment is usually moderate.
- Current driver’s license and access to reliable vehicle for transportation.
- The work is performed both indoors and outdoors and may require travel to various locations. While performing the duties of this job the employee is exposed to weather conditions prevalent at the time.