Job Description

POSITION SUMMARY: 

The Payroll Accountant is primarily responsible for processing payroll and maintaining the employee database regarding salary and pay.  Responding to all payroll-related questions and monitoring compliance with government regulations.  Provides a quality experience to staff focused on YMCA core values: honesty, respect, responsibility, and caring.

Payroll:

• Support employees/managers related to payroll matters.
• Verify new hire/re-hire information is correct in Timekeeping.
• Process new hire/re-hire time cards.
• Process and verify staff changes (additional jobs, transfers, promotions, salary adjustments) in HR and timekeeping.
• Process W4 changes.
• Process direct deposit changes.
• Send semi-monthly timecard approval emails to supervisors.
• Develop and maintain exception reporting to assist supervisors to approve time by deadline in each pay cycle.
• Process the semi-monthly payroll processing.
• Manage additional jobs for timecards.
• Provide data for semi-monthly payroll general ledger entries.
• Process off-cycle checks, manual checks and monthly payroll adjustments.
• Provide support and communication to supervisors/schools related to employees on work-study and supporting minor worker documentation efforts.
• Manage and process work-study program, to include payments.
• Perform various payroll reporting analysis and reconciliations.
• Reconcile balance sheet payroll accounts.
• Prepare weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.) in timely fashion for the Controller.
• Responsible for polling electronic time clocks and reviewing the downloaded information for completeness and accuracy. Contact various department supervisors for any missed times.
• Respond to complaints and questions regarding payroll from employees and upper management.
• Investigate and resolve any discrepancies in payroll.
• Ensure proper governmental reporting and compliance.
• Understand and comply with federal grants requirements and code payroll data accurately to meet the reporting requirements.
• Respond to external auditors and federal monitors.
• Recommend and develop ways to streamline payroll process, timekeeping process and improve internal controls.
• Support Payroll Operations Manager.
• Provide accounting support when needed.

Learning and Development:

• Enter/verify trainings are entered into timekeeping from LMS reports
• Support/contact with employee/managers in regards to time paid for completed trainings

Financial Development and Philanthropy:

• Meet performance measurement by telling the Y story and raising charitable dollars to fulfill our mission.
• Assist staff leadership team in reaching campaign goals through recruiting campaigners, making personal asks and supporting branch events.

QUALIFICATIONS:

• Commitment to valuing and promoting diversity and contributing to an inclusive working and learning environment.
• Associate’s Degree in payroll/accounting/finance or related field is preferred, but can be offset with a combination of some college and/or experience in payroll.
• 2-4 years of experience in a payroll system (such as ADP or Kronos preferred).
• Strong background in general ledger accounts and GAAP (Generally Accepted Accounting Principles).
• Demonstrated skills in customer service, public relations, organizational skills, communications, supervision, computer knowledge, and file maintenance.
• Computer proficiency, including practical application of MS Office suite, including Teams, and Zoom.
• Strong proficiency in Word and Excel.
• Organize and write procedures in a logical/methodical manner.
• Good time management skills.
• Excellent attention to detail.
• Knowledge of YMCA of Pierce and Kitsap Counties’ Procedures and Policies.
• Able to maintain confidential information.
• Able and willing to complete online Child Abuse Prevention training on first day, and other online and in-person training as required.

Hours: Full Time – 40 hours per week

Benefits: Full Time employees receive a Medical/Dental/Vision benefits package, Retirement Savings Plan, Employee Assistance Plan (EAP), Life and Long Term Disability benefits, Paid Time Off (PTO), Extended Leave Plan (ELP), and a family membership to the YMCA of Pierce and Kitsap Counties.

How to Apply

Job Categories: Equal Opportunities. Job Types: Full-Time. Salaries: Not Disclosed.

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