Job Description

SALARY:                                     $25,752

LOCATION:                                 Niceville

FLSA STATUS:                           Non-Exempt

Duties and Responsibilities                                                                                                            

The Office Specialist, Accounts Receivable is directly accountable to the Business Office Manager/Analyst for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

• Maintain records on all student accounts receivable.
• Maintain billing instructions for student accounts receivable and mail billing invoices.
• Maintain dunning and aging information and mail dunning letters.
• Maintain records on notes receivable and initiate all notification and collections efforts. Implement non-payment penalties as defined by college policy and procedure.
• Maintain records on VA deferments and notify students when deferments are due. Implement non-payment penalties as defined by college policy and procedure.
• Assist with Financial Aid reconciliation to general ledger.
• Maintain due dates for notes receivable and VA deferments for upcoming sessions.
• Maintain authorizations on all third party/agency accounts receivable.
• Maintain customer information and billing instructions for all third party/agency accounts receivable.
• Maintain on-line financial indebtedness files. Assign bad debts to external college agency at prescribed intervals and maintain required records of all assigned accounts.
• Analyze and utilize reports generated to maintain student accounts receivable.
• Maintain statistics on notes receivable and prepare delinquency reports as needed.
• Assist with collection of cash and issuing receipts for monies coming into the College. This includes registration fees in addition to daily transactions.  Reconcile session close-outs and submit to Business Office Manager for verification.
• Assist with collection of telephone credit card payments.
• Answer questions and inquiries from individuals at the Business Office counter and over the telephone as needed.
• Assist accounts payable personnel when needed.
• As a part of the college’s risk management tool annual mandatory compliance training is required.
• Perform other duties and responsibilities assigned by the Business Office Manager or Comptroller.

Benefits                                                                                                                                               

• College paid health insurance for employee, dependent coverage at employee’s expense.
• College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
• College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
• Optional dental and vision insurance at employee’s expense.
• Sick and Annual (Vacation) Leave accrual.
• Time off for designated holidays, winter break, and spring break.
• 37.5 hour work week.
• Flexible summer hours available.
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.

Qualifications                                                                                                                                    

• Associate degree required or equivalent combination of postsecondary coursework and related experience. Bachelor’s degree in related field preferred.
• One (1) year of experience in business or in an educational environment. General knowledge of office procedures.
• Ability to deal effectively with students and the general public.
• Microsoft Office Suite proficiency (working knowledge of Word and Excel) is required.
• Efficient operation of calculator.
• Must be able to work as a team member and show a capacity for professional growth and development.
• Accounts Receivable experience in an automated, on-line environment and related college credits preferred.
• Excellent oral and written communication skills required.

How to Apply

1. NWFSC Application.
2. Resume.
3. A cover letter explaining why you consider yourself qualified for this position.
4. Copies of unofficial transcripts.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: accounts receivable, business office, cashier, and Collection. Salaries: 20,000 - 40,000.

167 total views, 0 today

Apply for this Job