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8 Feb 2023

Full-Time Office Specialist, Accounts Receivable

humanresources Northwest Florida State College – Posted by humanresourcesNWFSC Niceville, Florida, United States

Job Description

SALARY:                                     $25,752

LOCATION:                                 Niceville

FLSA STATUS:                           Non-Exempt

Duties and Responsibilities                                                                                                            

The Office Specialist, Accounts Receivable is directly accountable to the Business Office Manager/Analyst for the following duties and responsibilities.

The individual filling this position is expected to play a positive role in helping the College change as necessary to effectively carryout its mission.

  • Maintain records on all student accounts receivable.
  • Maintain billing instructions for student accounts receivable and mail billing invoices.
  • Maintain dunning and aging information and mail dunning letters.
  • Maintain records on notes receivable and initiate all notification and collections efforts. Implement non-payment penalties as defined by college policy and procedure.
  • Maintain records on VA deferments and notify students when deferments are due. Implement non-payment penalties as defined by college policy and procedure.
  • Assist with Financial Aid reconciliation to general ledger.
  • Maintain due dates for notes receivable and VA deferments for upcoming sessions.
  • Maintain authorizations on all third party/agency accounts receivable.
  • Maintain customer information and billing instructions for all third party/agency accounts receivable.
  • Maintain on-line financial indebtedness files. Assign bad debts to external college agency at prescribed intervals and maintain required records of all assigned accounts.
  • Analyze and utilize reports generated to maintain student accounts receivable.
  • Maintain statistics on notes receivable and prepare delinquency reports as needed.
  • Assist with collection of cash and issuing receipts for monies coming into the College. This includes registration fees in addition to daily transactions.  Reconcile session close-outs and submit to Business Office Manager for verification.
  • Assist with collection of telephone credit card payments.
  • Answer questions and inquiries from individuals at the Business Office counter and over the telephone as needed.
  • Assist accounts payable personnel when needed.
  • As a part of the college’s risk management tool annual mandatory compliance training is required.
  • Perform other duties and responsibilities assigned by the Business Office Manager or Comptroller.


  • College paid health insurance for employee, dependent coverage at employee’s expense.
  • College paid basic life insurance for employee, additional coverage for employee and/or dependents at employee’s expense.
  • College paid retirement with 3% employee contribution to the Florida Retirement System (FRS).
  • Optional dental and vision insurance at employee’s expense.
  • Sick and Annual (Vacation) Leave accrual.
  • Time off for designated holidays, winter break, and spring break.
  • 37.5 hour work week.
  • Flexible summer hours available.
  • Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events.


  • Associate degree required or equivalent combination of postsecondary coursework and related experience. Bachelor’s degree in related field preferred.
  • One (1) year of experience in business or in an educational environment. General knowledge of office procedures.
  • Ability to deal effectively with students and the general public.
  • Microsoft Office Suite proficiency (working knowledge of Word and Excel) is required.
  • Efficient operation of calculator.
  • Must be able to work as a team member and show a capacity for professional growth and development.
  • Accounts Receivable experience in an automated, on-line environment and related college credits preferred.
  • Excellent oral and written communication skills required.

How to Apply

Please provide a complete application package that includes all of the following:
  1. NWFSC Application.
  2. Resume.
  3. A cover letter explaining why you consider yourself qualified for this position.
  4. Copies of unofficial transcripts.
 Apply here to upload the above documents.   Application Deadline:  Review of applications will begin immediately. Position open until filled. OR Position closes [date] at 11:00 p.m. (CST).   To apply for this and other positions, please visit our website:, or Human Resources, Northwest Florida State College, 100 College Blvd., Niceville, FL 32578 (Tel. #850-729-5365). NWFSC offers an excellent fringe benefit package. If you are disabled and need accommodations in order to participate in the application/selection process, please notify Human Resources before the specified closeout date. All qualified persons will be considered on an equal basis. Any applicant grievance should be addressed to the Human Resources Executive Director. NWFSC prohibits any form of discrimination on the basis of race, color, ethnicity, genetic information, national origin, religion, gender, gender identity, sex (including pregnancy), sexual orientation, marital status, disability, or age in any of its programs, services, or activities. Preference will be given to eligible veterans and spouses of veterans for Career Service positions. NWFSC is an Equal Access/Equal Opportunity Institution and a Drug Free Workplace.

Job Categories: Equal Opportunities. Job Types: Full-Time. Job Tags: accounts receivable, business office, cashier, and Collection. Salaries: 20,000 - 40,000.

Job expires in 49 days.

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