Full-Time Legislative Specialist
Job Description
Legislative Specialist (Clerks)
Legislative Services-Clerks
Status: (1) Contract Full Time position – 13 month duration
Salary Range: $89,469- $111,834 per annum plus comprehensive benefits
Work Mode: Hybrid i.e. 2 days in office or as per operational requirement *see below for more details about this work mode.
Who we are: To work with elected officials, the community and staff to provide service excellence that supports accessible, effective governance and a thriving community.
Legislative Services acts as the official secretary to Regional Council, Committees and Peel Housing Corporation (Peel Living). These supports include: document certification, scheduling of all Council and Committee meetings, preparation and distribution of minutes, agendas and by-laws as well as correspondence to departments and other levels of government as a result of Council decisions.
Are you a municipal legislative expert who thrives on sharing your knowledge of legislative requirements to ensure the Region is compliant and operating procedures are in line with municipal regulations?
We are looking for an experienced specialist who is an impactful communicator, who is a strong team player and can build effective collaborative relationships with both internal and external stakeholders.
The Legislative Specialist will report to the Manager, Legislative Services and is responsible for day to day operational management of Regional Council and its Committees as a member of the Council Operations Team.
In this role you will Supervise 1 direct report.
What you will do in this role:
- Preparing complex, specialized and technical documentation, i.e., minutes and Council reports
- Undertaking duties of the Regional Clerk in subcommittee meetings of Council
- Providing procedural advice and legislative support
- Reviewing and maintaining Legislative Services’ operational procedures
- Supervising a Legislative Assistant and provide general guidance to staff
- Interpreting legislation and provide guidance to client departments with respect to legislative processes
- Administering various legislative requirements such as: attending meetings, recording minutes, preparing agendas, correspondence and other related matters for Regional Council
- Facilitating training and presentations
- Researching and responding to queries
- Participating on various projects as required
- Delivering effective adult-based training on the e-scribe application
What the role requires:
- University degree in political science, public administration or related field, with progressive related municipal experience
- Enrollment or completion of the Certified Municipal Designation Program (CMO)
- Demonstrated leadership skills to provide advice and direction to staff
- Knowledge of Council, Committee and parliamentary procedures in addition to the municipal structure
- Knowledge of the Municipal Act
- Familiarity with Regional by-law preparation and decision-making procedures at the provincial level
- Combination of education and experience may be considered
Skills/Abilities:
- Proven ability to interpret legislation
- Excellent presentation and public speaking skills
- Ability to review, comprehend and summarize complex documents, demonstrated report writing skills
- Proficiency in MS Office, specifically Word, Excel, Power-Point and Outlook
- Excellent business, organizational, analytical and problem-solving skills
- Knowledge of local boards, special purpose bodies
- Strong communication and customer service skills in order to interact with the Public, all levels of staff and Council members (written and verbal)
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
Nice to have:
- Previous experience with project planning and delivery
Perks @ Peel and why you will love working for us:
- Comprehensive Health, Dental, Vision benefit plan including psychological health (effective start date)
- Automatic enrolment into OMERS pension plan
- Accrue Vacation on a monthly basis starting at 3 weeks per annum
- 3 Paid personal days and floating holidays
- Flexible hours supporting your wellness and wellbeing
- Annual performance review and merit increases based on performance
- Supportive leadership and a culture of respect and inclusion
- Access to tuition reimbursement and learning and development resources
*Work Mode & Job Location: In this role, you’ll enjoy the flexibility of a hybrid work arrangement. This means you’ll have the ability to work off-site and on-site as needed, depending on operational needs at the 10 Peel Centre Drive, Brampton, ON as the primary work location. The frequency and location of on-site work may vary from week to week, depending on operational demands, which can evolve over time.
It’s important to note that your remote work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies.
Hours of Work: 35 hours per week. The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Interview: Our recruitment process will be completed with video conference technology.
Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.
If this opportunity matches your qualifications and experience, please apply on-line.
How to Apply
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