Part-Time Human Resource Specialist
Job Description
SUMMARY: Responsible for the administrative support of day-to-day human resource operations for the agency, provides guidance, support and coordination to ensure consistency in the application of policies, procedures and HR practices Administers recruitment and hiring support, and serves as the Civil Rights Compliance and Affirmative Action Officer. Must be able to take initiative, work independently, know when to ask for direction, and must exercise discretion in handling confidential information.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
- Supports and upholds Couleecap’s mission to fight poverty and promote self-sufficiency for individuals by helping to identify needs, mobilize resources, and provide quality services.
- Provides direct support to the Human Resources Director including scheduling meetings and making travel arrangements.
- Assist with the recruitment and hiring process including helping to update job descriptions, ranking applicants, scheduling interviews, sending selection notices to candidates, participating in interviews, and conducting background and reference checks.
- Conducts DMV driving abstract background checks for new hires.
- Manages the Human Resources Information System including entering status changes, prepare/send/approve on-boarding for new employees, review and approve employee-initiated system changes. Conduct HRIP training, initiate system announcements, and monitor system communications.
- Maintains employee personnel and medical files; and ensures employee records are up to date.
- Conducts employee orientation for new hires.
- Oversees and facilitates the onboarding process to ensure the timely completion of new hire paperwork related to pay, benefits and other agency related policies.
- Works in conjunction with the Human Resources Director to ensure the required agency Family Medical Leave plan paperwork is completed and tracks employees’ available leave hours.
- Shares knowledge gained through research and training to help ensure the agency is following appropriate human resource-related laws, regulations, and rules. Assists in developing training programs that enhance employee skills and productivity.
- Serves as agency contact, alongside the insurance agent, regarding benefit plans and ensuring benefit plan applications are submitted promptly.
- Interpret and explain HR related procedures as needed.
- Acts as the Civil Rights Compliance and Affirmative Action Officer for the agency.
SUPERVISORY RESPONSIBILITIES: None.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE: Requires academic education beyond high school sufficient to qualify for registration in a professional occupation (usually three years beyond high school); or four to seven years’ previous experience; or equivalent combination of education and experience.
LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, other staff, and the general public.
MATHEMATICAL SKILLS: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Ability to compute rate, ratio, and percent; and draw and interpret bar graphs.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS: Access to reliable, licensed, insured driver and transportation.
OTHER SKILLS and ABILITIES: Ability to understand, appreciate, and interact with people from all cultures or belief systems. Ability to operate a variety of office equipment: computer, scanner, copier, FAX machine, printer. Experience with Microsoft Word and Excel. Tact and courtesy, initiative, resourcefulness, good judgment, and reliability. Excellent oral and written communication skills. Ability to establish effective working relationships with staff and other professionals. Ability to keep accurate records and make reports. Strong ability to maintain confidentiality.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms, talk or hear, and taste or smell. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually moderate.
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